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Invoicing Assistant

Remote: 
Full Remote
Experience: 
Mid-level (2-5 years)
Work from: 
Philippines

Offer summary

Qualifications:

Bachelor’s degree, 3–5 years of experience as an Executive Assistant or related work experience, Proficient in Applied Epic software, Strong attention to detail.

Key responsabilities:

  • Managing the invoicing process for the organization
  • Proactively collecting relevant documents to generate invoices

GoTeam logo
GoTeam Scaleup https://go.team/
1001 - 5000 Employees
About GoTeam
GoTeam is a Results Enablement Organization with an AI-first approach company located in the heart of Cebu City, Philippines. We believe that the combination of people and technology is the key to leveraging future results. Founded as GO Virtual Assistants (GO-VA) Inc., GoTeam has risen to prominence through its commitment to providing virtual assistant services to growth-stage businesses across the globe, including the United States, Australia, Singapore, the United Kingdom, and Canada. Driven by our mission to help businesses to scale and its people exceed, we are passionate about aligning the right people with the right technology to solve real problems. We find the top talent in the field so that all business owners can have the opportunity to outsource tasks effectively—without the high costs of setting up a business abroad or the loss of control that full outsourcing triggers. We have grown and gained depth since then. We are accountants, software developers, admin gurus, operations ninjas, 3D drafters, engineers, leaders, parents, visionaries, executors, and results winners. Drawing upon Fiona's 20+ years of recruitment expertise and her dedicated focus on cultivating the right culture, our team and the businesses we assist directly reap the rewards. This is seamlessly complemented by Matt's background as an execution practice leader at FranklinCovey, a renowned global authority in strategy and execution consultancy, plus his obsession with technology. What this creates is an actively engaged, highly skilled team, consistently learning and delivering top-tier results. A team that will always go the extra mile to achieve extraordinary outcomes. Indeed, we believe in being champions for creating remarkable progress.
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Job description

Job Title: Invoicing Assistant

Company: GoTeam

Location and Workplace: Remote (HQ in Cebu City)


Summary:

GoTeam is currently in search of an Invoicing Assistant to expertly manage the invoicing process, ensure data accuracy, and handle document collection. This role requires proficiency in Applied Epic software, exceptional communication skills, and a keen eye for detail. Join a fast-paced environment where multitasking and meeting deadlines are essential to success.


About the Job

Team Size: 22 team members

Key Duties:

  • Managing the invoicing process for the organization
  • Proactively collecting relevant documents to generate invoices
  • Entering appropriate information into Applied Epic software
  • Ensuring complete accuracy of data in the Transaction screen
  • Responding to incoming emails within the defined time frame
  • Performing special projects, as assigned


Skills and Experience

Essential Skills:

  • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment
  • Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
  • Ability to communicate professionally with internal and external customers
  • Identifies and resolves problems in a timely manner
  • Strong attention to detail
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Meets project/task deadlines

Qualifications:

  • Bachelor’s degree
  • 3–5 years of experience as an Executive Assistant or related work experience
  • Professional demeanor and behavior
  • Previous insurance experience preferred, but not required


Your Benefits

  • Company-provided laptop and an extra monitor for enhanced productivity and convenience
  • Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
  • Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
  • 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
  • Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
  • P1,000,000 Life Insurance coverage for the Team Member
  • Leave policy granting 10 days of annual leave, increasing to 15 days after one year
  • Welcome gift on your first day
  • Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
  • Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
  • Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia


Your Family's Benefits

  • 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP)
  • Free Telemedicine for four family member
  • Personal invites for your family members to our monthly virtual events, with opportunities to win prizes


About Us

Company Name: GoTeam

Achievements:

  • Consistently raising the bar in employee engagement with an 85% score—leaving the global average of 23%, the US average of 33%, and even best practice organizations at 70% in the dust.
  • Certified as a Great Place to Work for four years running—because when you’re great, you just keep proving it.
  • Over 1,000 employees strong, with no plans to hit the brakes anytime soon.

Culture:

At GoTeam, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth isn’t a perk—it’s the norm. And that 85% employee engagement score? It’s proof that we’re not just ahead of the pack—we’re redefining the pack.


Mission:

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.


Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Data QualityInsurance Law

Other Skills

  • Detail Oriented
  • Communication
  • Microsoft Office
  • Problem Solving
  • Multitasking
  • Time Management
Are you interested?

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