Executive Assistant

Our continued success is built upon the quality of the assets we deliver.

Our clients trust us because we deliver top quality work efficiently, to budget and on time, with a positive attitude and the tenacity it takes to make great work happen. Great content is the common goal that fuels us all.

Our ambition is to be engaged across every aspect of our clients' business where we have the expertise and skills to such an extent that we become indispensable to them.

This role description is not a box that you are put in. It is a definition of your core responsibilities. In a company like ours, you are encouraged and expected to contribute to many wider issues.

Why the job exists

• To free up time for the Managing Director APAC to focus on their key responsibilities of building strong client and new business relationships.
• To support all HR functions as a general 

What the job covers

• Diary management, meeting coordination and minute taking, travel arrangement and related tasks for the Managing Director APAC.
•  Oversee all administration work for HR and operations.
• Internal project reporting and communications

Reporting and Communication Structure

• The Managing Director APAC. And supports the wider senior management team as required.
• With dotted line to the Head of People and Culture APAC.

Responsibilities 

• Full diary management for the MD APAC – ensuring meetings are booked, and confirmed and that MD APAC is aware of all changes.
•  Assist with preparation, research, and printouts, etc. for key meetings;
• Scheduling and coordinating attendees for both external and internal meetings.
• Scheduling and coordinating attendees for internal training webinars;
• Arrange internal or external meeting rooms as required for meetings;
•  Managing business travel arrangements for MD APAC as well as for the Department.
•  Heads and Leaders – ensuring the best deal and obtaining all possible benefits available from loyalty points or similar promotions;
• Attending key meetings and taking comprehensive minutes.
• Supporting with some personal admin duties for MD APAC to free up her time for business growth;
• Supporting the wider senior management with urgent matters if required
• Ad hoc office management and admin support where required.