HR Assistant - Recruiting & Onboarding (Bilingual)

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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

INTRODUCTION:   

The HR Assistant - Recruiting and Onboarding contributes by coordinating candidate interviews, new hire onboarding, independent contractors, contingent workers, and internal transfers. 

*Candidates must have English language proficiency - written and verbal* and ideally be fluent in Spanish and Portugese.

WHAT YOU’LL DO:  

• Post job positions to appropriate sources 

• Create job profiles 

• Create positions 

• Schedule interviews with interviewers  

• Book travel and accommodations, as needed 

• Compile offer letters for review 

• Other special projects, as needed 
  
  New hire onboarding and Transfer/Promotions processing 

• Processes new hires and transfers throughout the onboarding phase following department standards and documenting in Workday or employee personnel file ( Background Check, Reference Check, Assessments, I-9’s,  Photos, etc.) 

• Answers questions from new hires and transferring employees and helps as needed 

• Ensures proper paperwork and tasks are completed (employee and manager) and loaded to personnel file 

• Works with IT team to ensure remote employees meet Internet requirements for position 

• Submits ServiceNow tickets for completion by manager and IT 

• Coordinates orientation and equipment audit activities among multiple teams 

• Prepare Independent Contractor Agreements (SOW, ACH, Personal Data Sheet, Policies, W9, and timesheet) coordinate with manager, contractor, finance, and IT. 

• Set up Software Innovation and Offshore Customer Care contingent workers in Workday (JTF and data maintenance). 
  
  Administrative and Support 

• Maintain job descriptions 

• Assists with data entry into Workday 

• Backup for internal and external mail 

• Supports leadership by maintaining various spreadsheets and reports 

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner 

• Maintains discretion and confidentiality regarding sensitive documents ensuring compliance

• Name Change Processing 

• Assist with wellness program activities as needed 

• Assist with company social functions as needed 

• Other duties as assigned by management 

• Regular and reliable attendance is required 

WHAT YOU’LL NEED: 

• Workday application moderate knowledge HRIS, Recruiting, End User, Business Processes, Reporting. 

• Moderate to advanced knowledge of Microsoft Word, Excel, and Outlook 

• Basic knowledge of standard business practices 

• Excellent customer service skills 

• Expresses a high level of energy and attention to detail and professionalism 

• Ability to multi-task and change direction quickly with strong communication and interpersonal skills 

• Strong organization/prioritization skills 

• Ability to work independently with little or no supervision 

• Ability to problem solve using deductive reasoning skills in a timely manner 

• Ability to succeed in a team environment 

• Excellent written and verbal communication skills including punctuation, spelling, grammar and writing technique 

• Basic skills including but not limited to addition, multiplication and division of whole numbers, decimals and fractions 

• Desire to succeed in a fast paced environment 

• Must be extremely detail-oriented and able to make sound decisions 

• Flexibility & Adaptability – ability to change priorities quickly and often

• Strong written and verbal communication skills in English

• High school diploma or equivalent 

AND IT’S GREAT TO HAVE: 

•  Workday Experience

WHAT’S IN IT FOR YOU:  

• Purpose led company, committed to help changing people’s lives through technology, with a Values focused culture of Best Life, One Team, Growth Mindset

• Days of Disconnect – once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam

• Health, dental and life insurance

• Meal allowance – to be used both on supermarkets or restaurants

• Home office allowance – you might need help on your internet bills

• Gympass – we are committed to meeting you wherever you are in your fitness journey with Gympass membership

• Educational partnership with great discounts in colleges, English schools and others

• Consigned loan paid directly through your payroll

• EAP – we get you psychological, legal and financial assistance when you need it. Period.

• Access to discounts with our partners, such as Dell, Microsoft & many more.

• And more! – so many benefits we couldn’t even fit them all here!

We’re committed to diversity and passion, and encourage you to apply, even if you don’t tick all the listed skillsets! 

ABC’S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION: 
ABC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  We are intentional about creating an environment where employees, our clients and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each person’s diversity, including the extent to which they are similar or different. ABC leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to diversity, equality, belonging and inclusion at abcfitness.com  

ABOUT EVO:

Since its foundation in 2008, Evo has been transforming the fitness industry, serving over 5.5 thousand gyms. Part of ABC Fitness, Evo is not just a software, it's a game-changer. Evo is the ultimate solution for gym owners who want to revolutionize their business in Brazil and Latin America. With its automation features, data analysis capabilities, customer experience and customization options, EVO is the key to success for gym owners who want to streamline their operations and take their business to the next level. At Evo, we believe in simplifying complex processes and empowering gym owners to make informed decisions. Evo is technology with soul. Join the revolution today and experience the power of Evo yourself!

ABOUT ABC: 

ABC Fitness (abcfitness.com) is the premier provider of software and related services for the fitness industry, and has built a reputation for excellence in support for clubs and their members. ABC is the trusted provider to boost performance and create a total fitness experience for over 31 million members of clubs of all sizes whether a multi-location chain, franchise or an independent gym. 
Founded in 1981, ABC helps over 24,000 gyms and health clubs globally perform better and more profitably offering a comprehensive SaaS club management solution that enables club operators to achieve optimal performance. ABC Fitness is a Thoma Bravo portfolio company, a private equity firm focused on investing in software and technology companies (thomabravo.com). 

#LI-REMOTE

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!