Hiring: Part-Time Executive Sales Assistant -
Remote - $4,800 to $7,200/yr
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How to Prepare for the Recruiting Process -
WeAssist:
(Not your average Recruiting Firm…)
Started by Reef Colman just five years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the client we are hiring for:
Our client is a vibrant leader in the fitness and wellness industry, inspiring women to embrace their health journey for over a decade. With a mission to empower women through personalized coaching, nutrition, and training, they've transformed countless lives by emphasizing sustainable lifestyle changes over fleeting trends. Catering to women of all ages, from fitness newcomers to seasoned enthusiasts, their supportive community has become a beacon of strength and encouragement.
Operating as a small, tight-knit, supportive team, they’ve built a coaching empire that blends empathy, motivation, and adaptability to uplift women in every stage of their fitness journey.
Join a team that’s not just shaping bodies but transforming lives—one lift at a time! 🌟
Culture and Core Values:
Our client’s team is a powerhouse of women who believe in uplifting one another, celebrating successes, and staying focused on shared goals. Here, you’ll find a supportive environment where clear expectations meet the freedom to excel..
Here’s what matters most to them:
- ✅Empowerment: Encouraging every individual to rise to their full potential and achieve their goals.
- ✅Community: Building a family of like-minded women who uplift and inspire one another.
- ✅Transparency: Fostering trust through open, honest, and clear communication.
- ✅Kindness: Nurturing a friendly, supportive, and compassionate work environment.
Join a team that believes in the power of strength, balance, and unstoppable progress—together, you’ll make a lasting impact!
Why are they hiring? 🏢
Our client is looking for an enthusiastic and detail-oriented Executive Sales Assistant to be the driving force behind their sales process. With a growing community of motivated women seeking wellness solutions, they need someone who can seamlessly manage follow-ups, nurture prospective leads, and provide top-notch customer support. From handling billing for training subscriptions to ensuring every inquiry gets the attention it deserves, this role is essential to keeping their operations smooth and their clients happy.
If you’re ready to play a key role in empowering women while keeping the gears turning, this is your chance to shine! 🌟
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 💼 Growth Potential: Move to full-time as the business scales—your career path is in your hands!
- 🏋️♀️ Free Fitness Coaching: Stay healthy, active, and on track with personalized fitness coaching.
- 📚 Constant Learning: Enjoy ongoing education and support in health, nutrition, and fitness.
- 🎁 Christmas Surprises: Get thoughtful holiday gifts because you’re part of the family.
- 💰 Performance-Based Rewards: Earn raises and bonuses based on your hard work and results.
- 🏠 No Outbound Outreach: Enjoy the ease of a fully inbound role—no cold calling needed.
- 🤝 Empowerment and Community: Be part of a supportive team where you uplift and motivate each other.
- 🌱 Transparent Communication: Work in an environment that values honesty, clarity, and trust.
- ❤️ Friendly, Family-Oriented Culture: Enjoy a work culture where kindness and support are at the heart of everything.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Responsibilities of the Executive Sales Assistant:
Your responsibilities include:
- Follow-Ups:
- Manage inbound leads with no outbound outreach required
- Respond promptly to incoming leads from Typeform and follow up via email and Instagram DMs
- Reach out to new leads, copy the coach, and provide necessary onboarding documents to initiate the sign-up process
- Send personalized welcome emails to new leads and continue to engage with prospects who have not yet converted
- Serve as the main point of contact between clients and coaches, ensuring seamless communication regarding updates and inquiries
- CRM Management:
- Add new leads to the Monday.com CRM and ensure all information is accurate and up-to-date
- Assign leads to Assistant Coaches for follow-up and progression through the sales process
- Manage and maintain the Monthly Build Board and CRM Boards, ensuring they are consistently updated and reflect current lead statuses
- Payment & Invoice Management:
- Resolve customer billing concerns and issues within Stripe in a timely and efficient manner
- Send billing-related communications, including payment reminders and overdue notices, to clients
- Monitor overdue invoices on platforms like Wave, Stripe, and Everfit, following up with clients as needed
- Process recharges for invoices using updated client credit card details when necessary
- Maintain and update records of clients with outstanding payments or expiring contracts
- Add and remove clients from platforms like Everfit to ensure proper account management
- Team Coordination:
- Foster active communication and collaboration with coaches and the sales team to ensure a streamlined workflow
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Part-time, EST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- CRM software
- Monday.com (Highly-preferred)
- Asana (Good alternative)
- Gmail (Must-have)
- Billing software (Highly-preferred)
- Client management software
