Field Office Administrator (seasonal rotation to Antarctica)

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When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.  Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Have you been a successful field administrator on large scale construction management projects? If so, Parsons is seeking a Senior Administrative Assistant and this role could be for you!   The selected candidate will provide administrative and financial support for a construction management field office.

This job position is part of the Antarctic Infrastructure and Modernization for Science (AIMS) project. This is an initiative of the National Science Foundation’s (NSF) United States Antarctic Program (USAP) and is a major capital investment effort to support the United States’ world-class science program in Antarctica. The infrastructure modernization being proposed under the AIMS project is to ensure that McMurdo Station remains a viable platform for supporting Antarctic science for the next 35 to 50 years. Parsons is the designer and builder for the Antarctic Infrastructure Improvement (AIMS) efforts under the Antarctic Support Contract with the National Science Foundation. You will be involved in the largest construction project ever performed on the continent of Antarctica.

You will work on-site at McMurdo Station during the austral summer season from October to March. You will deploy through New Zealand to Antarctica and will be part of the on-site management team to deliver this flagship project for the NSF and the United States during site activities.

This role directs and guides all administrative activities for a remote project office.  This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives.  Coordinate directly with the client on a daily basis. Understands priorities within the office and helps ensure that they are met.  Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.  May supervise lower-level administrative support personnel.   

Responsibilities:  

• Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc.  Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service.  Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval.
• Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment.  Follows up as needed to ensure timeliness and avoidance of late payments.
• Prepares financial reports as requested by management.
• Keeps current on all project and Company policies and procedures, interpreting and administering same.
• May represent the office by attendance at meetings with the client or others.  Keeps manager informed of all pertinent action/pending action.
• Administers the operating budget for the project office.  Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager. 
• Purchases and maintains an appropriate inventory of frequently used office supplies.
• Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. 
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges.  Follows up to ensure timely processing of corrections.  Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Coordinates telephone changes, office moves, best utilization of space/equipment, etc.
• May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance.  May provide input for, or complete, performance evaluations.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

• 4-year degree in Accounting, Finance, Business (or equivalent). Additional equivalent years experience can be used in lieu of a degre
• 5 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.
• Track record of detailed organizational skills and professional demeanor.

• Strong written and oral communication, organizational, and interpersonal skills are required.

• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. 

• A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.

*** Must be able to pass the National Science Foundation Physical Qualification Process.

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Federal Solutions team.

Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our diverse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: 

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

This position requires a Fit for Duty exam as part of the job requirements. Successful completion of this exam(s) will be required post offer acceptance, prior to you being able to continue in the hiring process and onboarding.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!