Match score not available

Procurement Product Specialist :: REMOTE

extra holidays - extra parental leave

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

Colombia, District of Columbia (USA), United States

Offer summary

Qualifications:

Bachelor’s degree in Business Administration or related field., Minimum of 2 years of procurement experience., Experience with procurement management systems., Knowledge of procurement regulations and compliance..

Key responsabilities:

Manage procurement compliance and regulation.
Review and process procurement documents.

ARK Solutions, Inc. SME http://www.ARKSolutionsInc.com

201 - 500 Employees

See all jobs

Job description

Ark Solutions Inc is looking for Procurement Product Specialist!

Position: Procurement Product Specialist
Location: REMOTE
Duration: 12+ Months and possibility of extension

Description:

Day-to-day Responsibilities:
Procurement Compliance and Regulation Management:

Interpret and apply knowledge of procurement regulations, including the Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
Ensure solicitation packages include all necessary documentation to comply with procurement policies and contract provisions.
Monitor and assess contractor compliance with contract terms, conditions, and relevant regulations.
Regularly update and maintain procurement documents, regulations, and related manuals to ensure that processes are current and compliant.
Assist in identifying applicable laws, clauses, provisions, and regulations to guide procurement actions.

Procurement Documentation Management:

Assemble and accurately enter contract data into procurement management systems.
Review and process requisitions, contracts, orders, modifications, and other procurement documents to ensure completeness and compliance.
Maintain and update vendor mailing lists within the procurement system.
Verify procurement documents for proper signatures, accounting codes, item descriptions, and pricing before finalizing.
Close out procurement documents and records, ensuring that all necessary supporting documentation is included and accurately filed.

Delivery Management and Discrepancy Resolution:

Investigate discrepancies in shipments, payments, and procurement documentation, and work to resolve issues in a timely manner.
Collaborate with vendors to track the status of orders, expedite deliveries, and ensure contract modifications are processed efficiently.
Utilize automated and manual systems to trace requisition, contract, and order statuses and resolve any errors or conflicts.
Research and address procurement-related complaints by applying knowledge of inventory management, cataloging, and transportation.

Invoice Management:

Download and review vendor invoices for accuracy in relation to purchase orders, contracts, and modifications.
Ensure timely processing of invoices to maintain strong vendor relationships and accurate financial records.

Data Calls and Reporting:

Research and respond to procurement-related data calls promptly and accurately.
Prepare procurement management reports by consolidating data from various sources, providing insights into procurement activities, and tracking key performance metrics.

Skills and Competencies:

Strong understanding of procurement regulations, policies, and procedures.
Experience working with procurement management systems (both automated and manual).
Ability to apply detailed knowledge of contract clauses and procurement requirements to ensure compliance with regulations.
Excellent attention to detail and ability to manage procurement files and documentation efficiently.
Effective communication skills to liaise with vendors and internal teams, ensuring smooth procurement operations.
Analytical thinking to investigate discrepancies and recommend corrective actions.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Required Experience:

Minimum of 2 years of experience in procurement, preferably within a federal government contracting environment.
Healthcare clinical and/or business functional experience preferred.
Experience using MS Office 365 applications, including MS Teams, SharePoint, Excel, Word, PowerPoint, is highly preferred.

Other Requirements:

Ability to obtain and maintain a Public Trust security clearance.

Preferred Skills:

The Procurement Product Specialist role requires expertise in procurement policies, laws, and procedures to support purchase transactions, resolve discrepancies, and ensure that all procurement documentation meets legal and procedural requirements.
The ideal candidate will be adept at navigating procurement systems and managing procurement files while ensuring adherence to contract terms and conditions.

Education and Certification:

Bachelor’s degree in Business Administration, Supply Chain Management, IT or a related field.
Certified Professional in Supply Management (CPSM) or similar certification is a plus