Executive Assistant

The company is seeking a highly organized and detail-oriented Executive Assistant to support multiple VP level executives. This role requires a proactive approach, excellent communication skills, and the ability to handle confidential information with discretion. The ideal candidate will have a proven track record of effectively managing complex schedules, coordinating travel arrangements, and providing comprehensive administrative support in a fast-paced environment. 

Responsibilities 

• Administrative Support: Provide comprehensive administrative support to VP-level executives, including managing calendars, scheduling meetings, and handling correspondence. 

• Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, reserving venues, setting up video/conference calls, and taking minutes as needed. 

• Travel Management: Arrange travel itineraries and accommodation for executives, ensuring all trips are well-planned and executed smoothly. 

• Event Planning: Assist in planning and executing corporate events, including logistics, vendor management, and coordination of attendees. 

• Document Preparation: Prepare and edit presentations, reports, and other documents to support executive needs. 

• Communication: Serve as a point of contact between executives and employees, clients, and other external partners. 

• Expense Reports: Manage and submit expense reports, ensuring timely reimbursement and adherence to company policies. 

• Project Management: Assist with special projects, providing research, coordination, and support as needed. 

Qualifications 

• Experience: Minimum of 3 years of experience as an Executive Assistant, preferably with tech skills

• Bachelor’s Degree holder of any 4-year course  

• Strong organizational and time management skills 

• Excellent verbal and written communication skills 

• Proficiency in Google Suite  

• Familiarity with other business tools such as Slack, Zoom, and Asana would be an asset 

• Ability to handle confidential information with discretion 

• Strong problem-solving skills and the ability to prioritize tasks 

Attributes: 

• Proactive and self-motivated with ability to work independently and as part of a team 

• Detail-oriented with a high level of accuracy 

• Adaptable and able to handle multiple tasks simultaneously in a dynamic environment 

• Strong interpersonal skills and the ability to build relationships with stakeholders, including employees, and external partners 
• Work from home set up following US business hours

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours.

All information will be kept confidential according to EEO guidelines.