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Logistics Freight Invoice Specialist

Remote:

Full Remote

Salary:

55 - 60K yearly

Work from:

Panama, Pennsylvania (USA), United States

Offer summary

Qualifications:

Proficient in Microsoft Excel, Detail-oriented and analytical skills, College degree preferred but not required, Past industry experience helpful but not required.

Key responsabilities:

Process and audit weekly invoices
Communicate with vendors and carriers

WebstaurantStore Wholesale Large https://www.webstaurantstore.com/

1001 - 5000 Employees

See all jobs

Job description

Who we are:

The WebstaurantStore is the leading e-commerce website to meet the purchasing needs of food service professionals worldwide. WebstaurantStore, a Clark Associates company, is looking for proactive, detail-oriented candidates to join our growing company as a Freight Invoice Specialist on our Outbound Transportation Team within our Logistics Department.

As a Freight Invoice Specialist, you will:

Process weekly invoices by auditing the charges, ensuring the charges get uploaded to the correct orders in our system, and entering the necessary payables
Segregating WebstaurantStore bills from bills for other divisions of Clark Associates and making sure the other divisions’ bills are processed accordingly and sent to the appropriate billing coordinators
Following up with vendors and carriers when billing discrepancies arise
Maintaining files that contain pertinent information on invoices that were deducted or short-paid
Pulling available data to put together reports that highlight our shipping characteristics
Work with the Outbound Transportation Team to ensure the company remains profitable on the shipping of goods
Proactively problem-solve and communicate with appropriate departments when product or customer service issues arise
Investigate shipping losses to identify root cause and prevent recurring problems

We are looking for driven, motivated candidates who:

Has excellent analytical skills
Is willing to look “behind the numbers” to understand what is physically taking place when shipping errors occur
Adept at communicating effectively to a variety of audiences
Able to prioritize and balance multiple responsibilities
Willing to take initiative and ownership of problems to find solutions
Leverages data to support proposed solutions
Able to balance desired business and customer outcomes
A team player who wants to contribute to a thriving culture
Able to flourish in a fast-paced, changing environment
Computer literate. Must have experience using Microsoft Excel. Experience using intermediate Excel functions and features is preferred.
A college degree is preferred but not required. Additionally, past industry experience is helpful but not required for this role.

What we have to offer:

New Hire Training program with dedicated coaches to teach company history, culture, and systems/processes
Continued Professional Development after initial training
Opportunities for Growth based on performance, not tenure, including structured growth paths, formal leadership, job crafting, and continued learning.
Competitive compensation
401k with company match
Starting Package of 20 Days Paid Time Off (PTO)
Student Loan Reimbursement Program
Gym Membership Reimbursement
A dedication to Work/Life balance, workplace inclusion, and community involvement
Flexible Remote Working Options*
The essential computer equipment, such as hardware and software, needed to perform your job.
Remote Freight Invoice Specialist employees enjoy the same training and support to be successful in the position as employees at our physical office locations. We stay connected through video meetings, training sessions, and collaborative forums, and provide opportunities for you to connect with other employees from across the country both professionally and personally.

Compensation: Starting at $55,000-$60,000 annualized

If you’re ready for a challenge and have the ambition to succeed in a fast-paced, growing industry, we’d like to discuss the Freight Invoice Specialist position with you! To apply, submit your resume online today. A cover letter is required for consideration.

Hiring Process:

Qualified applicants will be contacted for a phone interview and then may continue to 1 or 2 rounds of in-person (virtual) interviews.

Remote Work Qualifications

Access to a reliable and secure high-speed internet connection. Cable or fiber internet connections (at least 75mbps download/10mbps upload) are preferred, as satellite connections often cannot support the technologies used to perform day-to-day tasks.
Access to a home router and modem.
A dedicated home office space that is noise- and distraction-free. The space should have strong wireless connection or a wired Ethernet connection (wired connection is preferred, if possible).
A valid, physical address (apartment, suite, etc.). PO Boxes are not supported, as a physical address is required for you to receive your computer equipment.
The desire and ability to work and communicate with other team members via chat, webcam, etc.
Legal residents of one of the following states: (AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, and WY). H-1B Visa Sponsorship Not Available, W2 only.