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Grants Specialist II

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

Bachelor's degree in Accounting, Finance or related field, One year of experience in grants management or finance, Knowledge of agency and university grant procedures, Ability to manage multiple responsibilities.

Key responsabilities:

Manage budget and expenditure activities for grants
Prepare financial reports and budget adjustments

UPMC XLarge https://www.upmc.com/

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Job description

Children's Hospital of Pittsburgh is hiring a Grants Specialist II. The person in this role will work a hybrid schedule while training and then will be mostly remote.

The Grants Specialist II is responsible for the administrative and financial management of grants and contracts awarded to WPIC Department of Psychiatry principal investigators (PI). They will be responsible for process improvements and recommending necessary training. The Grants Specialist II will also act as a mentor to the Grants Assistants and Grant Specialist I.

Responsibilities:

Performs other duties and responsibilities as assigned.
Post-Award: Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations.
Produces monthly financial reports by grant with projections of expenses using the Department's Financial Software System
Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution.
Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements
Pre- Award: Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines.
Analyze budget justification for accuracy and thoroughness
Process Just In Time (JIT) information requests from sponsoring agency
Coordinate Other Support changes with project
Collaborate with OGC leadership on proposing revisions of information on the OGC website to keep it current and accurate
Be a reference for Grants Assistants and those in the Grant Specialist I role
Identify and suggest training tools and topics for the WPIC research community
Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC by communicating directly with OGC leadership.
Provide policy interpretation and procedure guidance to principal investigators and their staff
Required to maintain confidentiality of classified and sensitive information
Ability to ensure compliance with financial and administrative award terms and conditions
Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues
Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
Works independently and in teams
Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students
Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary
Prepares accounts activations when needed
Direct daily contact and interaction with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments
Bachelor's degree (preferably in Accounting, Finance or related field).
One year of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.