E-Billing Specialist (Remote)

Frost Brown Todd LLP, a national law firm with 1000+ legal and business professionals across seventeen offices, is currently searching for a full-time E-Billing Specialist to join our firm. This position will play a crucial role in managing the e-billing process, ensuring accurate and timely submission of invoices, and resolving any issues that arise.

Key Responsibilities:

• Collaborate with billing assistants, attorneys, LPAs, and clients for e-billing setup, rate management and accrual submissions.
• Enforce client e-billing guidelines by proactively setting up rules and constraints within financial software used by the firm. 
• Utilize FBT software solutions to address and correct rates and other e-billing issues before invoices reach the prebill stage.
• Work with FBT software solutions to create and submit e-billed invoices via BillBlast, or manually with Ledes files directly onto vendor e-billing sites.  
• Collaborate with billing assistants to ensure successful resolution of all e-billing submissions.
• Track, report, and provide deduction reports to attorneys on all appeal items for assigned attorneys and or billing assistants and work through appeal submissions of same.
• Follow up promptly on rejected or pending e-bills to ensure timely resolution.
• Create and revise basic spreadsheet reports.
• Track all e-billing efforts in ARCS, exporting email communication and critical information on history of e-billing submissions through resolutions.
• Coordinate with the Rate Management Specialist to update rates for e-billed clients.
• Assist with e-billing email group and profile emails in e-billing software as needed.
• Assist with other special e-billing requests.
• Conduct daily review of Intapp forms to ensure proper setup in Aderant, including invoicing requirements, rates, special billing requirements, and approval processes.

Qualifications:

• College degree or commensurate experience with high school diploma. 
• 5+ years specializing in legal e-billing.
• Interpersonal skills necessary to maintain effective relationships with attorneys and business professionals via telephone, email or in person to provide information with ordinary courtesy and tact.
• Must have attention to detail with an eye for accuracy.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Knowledge of Aderant Software a plus.
• Proficiency in Microsoft Office products such as Word, Excel, Outlook.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical (HSA with employer contribution or PPO options), dental, vision, life, short- and long-term disability, various parental leaves, well-being/EAP, sick and vacation time as well as a generous 401k retirement package (with matching and profit-sharing benefits).

The pay range for this role accounts for the wide range of factors considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Actual pay will be determined based on skills, relevant experience and other job-related factors, consistent with applicable employment laws.  

For applicants physically based in Denver, a reasonable estimate of the current range is $36.05 – $40.90 hourly. 

For applicants physically based in Los Angeles and Orange County, a reasonable estimate of the current range is $37.00 – $41.85 hourly. 

For applicants physically based in San Francisco and Washington, D.C., a reasonable estimate of the current range is $38.50 – $43.30 hourly. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

Consistent with the requirements of applicable state and local laws, including the San Francisco Fair Chance Ordinance and the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, FBT will consider for employment all qualified applicants, including those with arrest and/or conviction records.

The application deadline for this position is March 28, 2025.