Event Manager

Robbins Research International, led by the iconic Tony Robbins, stands as the global leader in personal development and peak performance strategy. With an unwavering commitment to redefining and delivering extraordinary client experiences, our diverse product suite encompasses personal development, sales, digital products, and corporate seminars. From mastering mental conditioning and communication to excelling in business and personal achievement, our goal is to transform lives and make lasting impacts. 

Job Overview: Event Manager, Tony Robbins | Robbins Research International |

We are seeking an experienced and highly skilled Event Manager to join our world-class Event Management team. This role is critical in overseeing and organizing events from conception to completion, ensuring every detail reflects the exceptional standards of Tony Robbins’ brand. The Event Manager will lead the planning, logistics, and execution of multiple live, virtual, and hybrid events, ranging from 500 to 50,000 attendees. This role requires someone who can balance strategic vision with meticulous attention to detail, fostering collaboration across teams and managing relationships with vendors, venues, and production crews. 

The ideal candidate is a proactive problem-solver with exceptional organizational abilities and thrives in fast-paced, high-pressure environments. They are passionate about personal development and have a track record of producing world-class events. 

RESPONSIBILITIES 

Event Management: 

• Oversee all aspects of event planning and execution, including venue selection, contracting, and logistics for live, virtual, and hybrid events. 

• Act as the main point of contact (POC) for venue management, logistics, and food and beverage (F&B) orders. 

• Manage pre-event, onsite execution, and post-event follow-up for events ranging from 500 to 50,000 attendees. 

• Conduct site selection and site visits, including hotels and independent activities, ensuring venues meet event standards. 

Budget Management: 

• Create, manage, and reconcile event budgets, optimizing spending while adhering to financial targets. 

• Collaborate with the Production Financial Analyst to ensure fiscal responsibility and post-event reconciliations. 

Team Leadership & Vendor Management: 

• Oversee event staff of 200-500+ people, ensuring they are well-supported, trained, and prepared to deliver at the highest level. 

• Build and maintain strong relationships with vendors, contractors, and venue managers. 

• Negotiate contracts for accommodations, meeting spaces, F&B, equipment, and other event elements to ensure favorable terms. 

Logistics Coordination: 

• Manage complex logistics, including travel arrangements, hotel bookings, rooming lists, and scheduling activities for staff and clients. 

• Coordinate speaker requirements, including travel, contracts, and technical needs, ensuring a seamless hand-off to production teams. 

Technical Production Support: 

• Collaborate with audio-visual (A/V) vendors and technical production teams to ensure seamless execution of sound, lighting, and other production elements. 

• Develop an educated understanding of technical production, with a willingness to learn and support where needed. 

Process & Systems Implementation: 

• Utilize systems and procedures, including Asana boards and Slack communication, to streamline event planning and execution. 

• Support Accounts Payable (AP) interactions, including submitting payments, invoices, and expenses for employees, contractors, and vendors. 

• Procure and manage event supplies, comparing bids and coordinating shipping. 

Post-Event Analysis: 

• Evaluate the success of each event through reporting and analysis, identifying areas for improvement and applying insights to future events. 

Soft Skills 

• Passion for personal development, events, and working in high-pressure, high-demand environments. 

• Strong critical thinking skills, always seeking to optimize performance and create efficiencies. 

• Exceptional people skills, with the ability to connect and collaborate with diverse teams and stakeholders. 

• High-level communication skills to ensure clarity and alignment across departments and vendors. 

• Flexibility to travel frequently, both domestically and internationally, and work extended hours, including evenings and weekends. 

• A “do what it takes” team player with a collaborative mindset and a willingness to step in wherever needed. 

Requirements 

• 5+ years of experience in live/virtual/hybrid event management, including multiple simultaneous events. 

• Preferred experience in personal development or celebrity/speaker event management. 

• Ability to travel approximately 50% of the time (may be higher depending on the event schedule). 

• Skilled in budget management, Excel, and project management tools. 

• Strong organizational skills with a keen attention to detail and ability to multitask. 

• Demonstrated ability to manage vendors, crew, and venue personnel on large-scale events. 

• Experience with contract negotiation and vendor management. 

• Ability to handle high-pressure situations with professionalism and poise. 

• Exceptional written and verbal communication skills, with the ability to professionally interact with suppliers, attendees, speakers, and talent. 

• Willingness to work irregular hours, including nights, weekends, and holidays, as required by event schedules. 

DNA of the Ideal Candidate 

• Mission-Driven: Passionate about creating transformative experiences that align with Tony Robbins’ vision and values. 

• Detail-Oriented: A master of organization and execution, ensuring no detail is overlooked. 

• Resilient Under Pressure: Thrives in fast-paced, high-stakes environments while maintaining grace and focus. 

• Collaborative Leader: Inspires and motivates teams to deliver excellence at every level. 

• Problem-Solver: Proactively identifies and resolves challenges to ensure seamless event execution. 

• Adaptable & Innovative: Open to change and constantly seeking ways to improve processes and outcomes. 

Application Instructions 

We want to hear directly from you on why YOU are the best candidate for the position. To be considered, please complete the following steps: 

Application Steps

1. Click Apply, and complete the application and candidate survey via Hireology. 

2. Complete the SPARKHIRE video interview introducing yourself and sharing additional background on your experience: [https://hire.li/6a54c03]

About Robbins Research International, Inc. 

Robbins Research International, Inc. empowers individuals and organizations to guide them toward extraordinary growth and success. We use a unique system of practical tools, proven models, and dynamic communication known as the Tony Robbins Success System. 

Our scientifically proven approach creates enduring transformation and measurable results that have been documented for nearly five decades. These outcomes are the result of full immersion at virtual and in-person events, personal and group coaching, and self-guided training tools and strategies, including books, audios, videos, and exclusive support communities. 

Tony Robbins is the world’s #1 life and business strategist, a 5-time New York Times #1 bestselling author, global entrepreneur, investor, philanthropist, and creator of the coaching industry as it is known today. He has empowered over 100 million people from 195 countries to enjoy a greater sense of success, purpose, and fulfillment in all areas of their lives.