Accounts Payable & Receivable Specialist

Duncan-Parnell is one of the Southeast’s leading distributors of technology products and services for the construction, engineering, survey, manufacturing, and design industries. With a rich history of over 75 years, Duncan-Parnell applies keen attention to its customers' needs, applications, and challenges to offer product and service solutions that add automation, efficiency, and productivity to our clients’ operations to make their projects more successful.  

Duncan-Parnell succeeds through dependability, a customer-first mindset, and a close collaboration with those customers to solve tough operational challenges through the implementation of technology.  With the combination of our people, their commitment and dependability, and by offering great products from such trusted brands as Trimble, Microdrones, and HP among others, Duncan-Parnell continues to grow and become the top choice for the industries we serve. 

Duncan-Parnell is growing and seeking to add an Accounts Payable & Receivable Specialist to our team.  If you have experience with accounts payable and receivable, are a team player, and desire to work for a growing company, then this could be the place for you.   Come grow with us! 

Job Summary 

This position will include high volume processing of invoices and payments to suppliers and vendors, including maintaining documentation and adequate support, review of accounts statements, and analyzing and reconciling variances. This position will serve as a point of contact to suppliers and vendors inquiring about payment status, as well as internal team members seeking similar information. 

Essential Functions and Duties

• Accounts Payable
  1. Process, verify and reconcile invoices to ensure accurate and timely payments using SAP Concur AP automation (purchase order and non-purchase order)
  2. Manually process, verify and reconcile invoices to ensure accurate and timely payments using Epicor Prophet 21 (purchase order and non-purchase order)
  3. Verify vendor accounts by reconciling monthly statements and related transactions
  4. Reconcile discrepancies with contracts, invoices or payments to ensure timely payment to vendors, and ensure timely payments
  5. Reconcile monthly credit card statements and transactions
  6. Monitor accounts payable email inbox and timely response to internal and external inquiries
  7. Ensure proper controls by maintaining documentation with adequate support
  8. Assist Controller with internal or external audits
• Accounts Receivable
  1. Research and resolve cash receipts irregularities, deductions, chargebacks, customer disputes, while exhibiting good customer services to our customers
  2. Post and apply incoming cash receipts in accordance with customer remittance
  3. Monitor accounts receivable email inbox and timely response to internal and external inquiries
  4. Cash collection calls (email and phone)
  5. Sales tax exemption certificate review and maintenance
  6. Process miscellaneous billings as needed validating against source documentation
• Other
  1. Pick up and distribute mail from post office box
  2. Other administrative duties and projects as assigned

Competencies (skills needed)

• Demonstrates ownership and accountability
• Ability to remain focused for extended periods of time
• Effective communication skills
• Strong problem-solving skills
• Ability to plan and multi-task
• Friendly, positive customer-focused attitude

Requirements

• 3+ years of experience in a similar role
• Proficiency in Microsoft Excel, Word, and Outlook
• SAP Concur AP automation experience, a plus
• Epicor Prophet 21 experience, a plus 

Duncan-Parnell offers a comprehensive benefit program including:

• Medical, dental, vision, life, and long-term disability insurance
• Medical and dependent care FSA or HSA
• 401(k) Retirement Plan
• PTO & holidays 
• Paid Parental Leave 

The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended as a complete list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities as needed. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.