Senior Equity Administrator (Part Time)

Senior Equity Administrator (Part-Time)

Hybrid role

Quanterix is revolutionizing biomarker analysis to advance precision health, leveraging Simoa technology for ultra-sensitive protein detection. This transformative technology aims to enable earlier disease detection, better prognoses, and precise treatments, with the goal of significantly improving quality of life and longevity. We are on a mission to change the way in which healthcare is provided by giving researchers the ability to closely examine the continuum from health to disease.

To make this vision a reality, we brought together the most experienced management team, renowned scientists, industry leading investors and expert advisors, to form a collaborative ecosystem, united through the common goal of advancing the science of precision health.

Role Summary

We are looking for an experienced and highly motivated part-time Senior Equity Administrator experience to join our accounting team. The Equity Administrator is responsible for administration of the company’s equity compensation plans including the equity process as well the Employee Stock Purchase Program and will coordinate with cross-functional partners to ensure accurate processing, reporting, and disclosure of employee stock transactions.

What You’ll Do

• Lead the stock administration function and manage the company’s equity program, including process improvement and implementing automated solutions
• Oversee the management and administration of the company’s stock plan (stock options, RSUs, ESPP, as applicable), including eligibility, enrollment, approvals, processing equity awards, handling vesting’s, exercises and settlements, tax withholdings, cancellations, terminations, managing blackout periods and any other plan-related actions
• Administer Employee Stock Purchase Plan, including global payroll coordination, issuance of communications, and processing related to enrollment windows, purchase and offering periods.
• Partner with other functional leads (including Legal, Human Resources, and Payroll) to develop processes to ensure the accuracy of all equity data, including all aspects of record keeping, withholding, reporting, reconciliation and auditing as well as ensure that appropriate internal controls are in place and procedures are followed to comply with SOX requirements
• Ensure database integrity and accuracy of employee data and equity data in the stock administration system
• Oversee and manage relationships with external equity trading platform and transfer agent
• Maintain compliance with the terms and conditions of the company’s equity plans and internal processes and procedures related to equity administration
• Support employee understanding of equity awards programs and policies through the preparation of training materials, employee communications, and supporting employee understanding of stock plan services, enrollment and transactions
• Reconcile monthly equity activity, including shares outstanding and share pool balances
• Participate in the preparation of the annual proxy filing, including providing and reviewing equity data
• Assist with the preparation, review and submission of all equity related financial statement audit and internal control requests
• Act as the primary contact for employees for all equity administrative matters, answer questions, assist with employee education and resolve any issues or concerns.
• Stay updated on equity regulations, tax laws and industry trends, implementing necessary changes to ensure compliance and best practices globally.
  
  

Basic Qualifications

• Bachelor's degree in business administration, finance, or accounting
• 5+ years of experience in stock plan administration or equity compensation management
  
  

Preferred Qualifications

• Certification is highly desirable – Certified Equity Professional (CEP).
• Domestic and international knowledge of regulatory and compliance matters related to equity programs and taxation.
• Relevant stock administration experience or equivalent experience in a publicly traded company
• Experience collaborating with HR and legal teams, including cross-functional initiatives that include indirect reports.
• Experience working with stock plan administration software and Microsoft Excel
• Experience managing processes and systems to maximize effectiveness in a SOX compliant environment
• Strong time management and organizational skills.
• Ability to handle extremely confidential information in an expeditious and discretionary manner
• Self-motivated; able to work independently and manage and prioritize conflicting demands on time
• Demonstrated customer service focus
• Solid problem solving and attention to detail
• Ability to interface and effectively communicate with all levels of organization
• Strong organization, ability to prioritize tasks to meet requirements and deadlines
• Capacity to work in a time-sensitive and high-volume environment
• Value others, communicate ideas, operate with kindness
• Ability to think beyond existing solutions, introduce new ideas, design a new future
• International Equity experience helpful
• Experience implementing modern equity administration platforms
  
  

Expectations, Competencies, Skills & Abilities

• Work from Billerica, MA, office; minimum of 2 days a week, also open to fully remote employees
• Unwavering integrity and quality in approaching your responsibilities
• Ability to communicate prolifically with presence and impact
• Attentive listening, be present to non-verbal cues, reiterate and clarify
• Values others, communicate ideas, operate with kindness
• Ability to think beyond existing solutions
• Professionally persistent; drive fundamentals and enhancement
• Ability to act decisively
• Ability to explain, influence and negotiate
• Courage to provide counsel to senior business leaders and key stakeholders
• Ability to solve complex problems and analyze issues; take initiative to collaborate with others to do so
• Introduce new ideas, design a new future.
• Resilient & Versatile; demonstrate grit and your ability to adapt to change.
• Stay up to date with your business, industry & market standards, including federal, state, local, and international tax and withholding laws.
• Strong business acumen, analysis, and reporting skills.
• Excellent verbal, written, computer and interpersonal skills.
• Excellent organizational skills allowing for workload prioritization / time management.
• Proven ability to meet deadlines.
• Demonstrated ability to work independently and within a team throughout an organization.
  
  

Why You’ll Like Working For Us

Our Technology: 

From discovery to diagnostics, Quanterix’s ultrasensitive biomarker detection is fueling breakthroughs only made possible through its unparalleled sensitivity and flexibility. Simoa® technology has delivered the gold standard for earlier biomarker detection in blood, serum or plasma, with the ability to quantify proteins that are far lower than the Level of Quantification (LoQ). Our industry-leading precision instruments, digital immunoassay technology and CLIA-certified Accelerator laboratory have supported research that advances disease understanding and management in neurology, oncology, immunology, cardiology, and infectious disease. https://www.quanterix.com/

Our Commitment To Employees

At Quanterix, our values are based on: Team, Innovation, Customer and Owner

• Team: Challenge assumptions, not the person. Respect diversity of thought and hold ourselves to lofty standards
• Innovation: Stay curious, experiment, create and change
• Customer: Prioritize and celebrate these pioneers by doing our best to deliver on commitments
• Owner: Act with high integrity and in the best interest of Quanterix. Take measured risks and learn from their success and failures.
  
  

We reward and recognize our employees by offering competitive compensation and a 401k plan with employer match, as well as competitive health, dental, and vision benefits for employees and their dependents. We also offer an unlimited vacation policy to all exempt employees, and a generous PTO policy for non-exempt employees. All employees are eligible for equity, employee stock purchase plan, a performance bonus, and 1:1 financial counseling/planning. We also offer Tuition Assistance. We have a free, state-of-the-art onsite fitness center for all employees. To keep you fueled up, we provide onsite employees with free snacks and drinks every day!

DIVERSE & INCLUSIVE WORKPLACE

Quanterix is committed to a Diverse and Inclusive workplace. We strive to recruit candidates who will bring inclusive mindsets and contribute to our values.

Quanterix is an Equal Opportunity Employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Quanterix will provide reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.