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Accounts Payable

unlimited holidays - extra parental leave

Remote:

Full Remote

Contract:

Full time

Salary:

48 - 48K yearly

Experience:

Senior (5-10 years)

Work from:

New Jersey (USA), United States

Offer summary

Qualifications:

Minimum of 5 years experience in accounts payable, Strong knowledge of accounting principles and laws, Proficient in MS Office Suite, especially Excel, Experience with accounting software required.

Key responsabilities:

Oversee accounts payable processes
Manage journal entries and fiscal reporting

DLB Associates SME http://www.dlbassociates.com/

201 - 500 Employees

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Job description

Are you an Accounts Payable professional with a keen eye for detail and a passion for ensuring financial accuracy? We are looking for a dedicated individual with at least 5 years of hands-on experience in accounts payable to join our dynamic team. If you thrive in a collaborative, fast-paced environment and are committed to excellence, we’d love to hear from you!

Position: Accounts Payable

Position Location: Remote - work from home with ability to go to Neptune, NJ to pick up the mail

Job Summary

The Accounts Payable person will have the opportunity to work with and collaborate with professional and operations staff. This person will work as part of the Accounting Team and interact closely with the project management, field and design staff to perform standard accounting activities in compliance with GAAP and company policy.

The Accounts Payable person will receive general instructions on routine work, detailed instructions on new projects or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects of limited scope.

The Accounts Payable person will communicate and operate in line with organizational goals and values, as well as departmental objectives.

Essential Functions

Accounts Payable (40%)

Oversee accounts payable, including 1099 reporting
Code, accrue and pay accounts payable invoices
Manage journal entries and reconcile accounts for the monthly and annual closing within required deadlines
Maintain and track Certificates of Liability Insurance and W9s
Confirm contract status prior to issuance of subconsultant invoices

Expense Processing (30%)

Manage company issued credit cards
Collect approvals from appropriate people, process payment in accounting software, maintain vendor records
Reconcile company credit cards monthly. Investigate and follow-up with discrepancies as necessary.
Oversee employee expense reimbursement processing in accordance with company policies

General Accounting (20%)

Assist in preparation of financial reports
Participate in preparation for external audits
Support all corporate initiatives and communicate all corporate information to staff
Sales tax review and reporting
Performs general ledger accounting duties, including account reconciliations, bank reconciliations, etc.
Data entry for various accounting modules
Create / complete departmental reports

Budgeting / Forecasting (10%)

Analyze historical data to assist with annual budgeting and monthly forecasting
Assist with forecasting
Assist in the preparation of budgets

Completion of Assigned Tasks and Deliverables on Time and on Budget

Performs other related duties as assigned

Requirements

Position Requirements (Intermediate level for all the following)

Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
Working knowledge of general accounting / finance body of knowledge. Working knowledge of relevant local, state and federal laws required.
Must possess strong accounts payable knowledge to function independently and collaboratively with co-workers
Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
Ability to communicate verbally and in writing technical and non-technical information
Ability to analyze complex, identify problems, evaluate alternatives and implement effective solutions
Ability to accurately prepare and maintain records, files and reports
Ability to work successfully as a member of a team and independently with moderate supervision
Ability to work under pressure and meet close deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously

Physical Demands

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

Frequently required to remain in a stationary position
Frequently moving through office, facility, and other environments
On occasion the employee may move equipment weighing up to 25 pounds

TRAVEL REQUIREMENTS

Up to 10% - travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Education / Experience

Minimum of five years of experience as an accounting clerk in an engineering firm
Minimum of five years of experience using accounting software

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Benefits

DLB Associates offers a very competitive benefits package; highlights include:

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Health reimbursement account (HRA), flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.