Executive Assistant - Operations and Financial Coordination

This is a remote position.

Job Description for Executive Assistant

Responsibilities:

• Manage executive calendars, coordinate meetings, and book appropriate meeting spaces
  
• Handle internal and external communications, including email management and prioritization
  
• Perform financial administration tasks such as creating invoices, processing payments, and reconciliations
  
• Assist with aspects of payroll and financial transaction management
  
• Prepare and vet financial documents for accuracy and compliance
  
• Organize and maintain digital and physical filing systems
  
• Provide general administrative support for day-to-day company operations
  
• Support the company’s transition to a SaaS model by assisting with new initiatives and processes
  

Requirements:

• Proven experience as an Executive Assistant or in a similar role
  
• Strong proficiency in English, both written and verbal
  
• Excellent organizational and time management skills
  
• Familiarity with financial software such as Xero or Dext
  
• Familiarity with communication tools like Slack or Microsoft Teams
  
• Keen attention to detail, especially in financial matters
  
• Ability to work independently and manage multiple priorities
  
• Adaptability and willingness to learn new software and processes
  
• Comfort with remote work and flexibility to align with the South African time zone
  

Scope:

• Monday to Friday, 8am to 5pm Central Africa Time
• Potential for handling confidential company and financial information
  
• Opportunity to contribute to the company’s growth and transition to a SaaS model
  
• Collaborative work environment with a tech-focused team