Part-Time Administrative VA

Overview

We are seeking a detail-oriented, proactive Virtual Administrative Assistant to support our growing business. This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle multiple administrative tasks in a fast-paced environment. The successful candidate will play a key role in improving operational efficiency and delivering a seamless experience for clients and team members.

Note: Only candidates who meet the required qualifications and proficiency levels in the specified tools would be considered, as these criteria are NON-NEGOTIABLE.

About The Role

• Compensation: 540 AUD/month (paid twice a month)
• Schedule: Monday-Thursday AEDT (24hrs/week)
• Availability: Start ASAP
  
  

Key Responsibilities

Administrative Support

• Respond to emails and inquiries professionally and promptly.
• Manage inventory and pricing updates on the Shopify store.
• Organize and maintain digital files and records systematically.
  
  

Calendar and Task Management

• Schedule meetings, appointments, and events.
• Assist in prioritizing tasks to ensure efficient time management.
• Use tools like Asana or Trello to track and manage project deadlines.
  
  

Data Entry and Analysis

• Accurately input and maintain data in spreadsheets, CRMs, and databases.
• Generate reports and dashboards using Excel to support business operations.
  
  

Client and Team Communication

• Handle client inquiries and provide prompt, clear, and helpful responses.
• Act as a liaison between the team and stakeholders for effective collaboration.
  
  

Problem-Solving and Initiative

• Identify challenges and propose solutions proactively.
• Adapt to changing priorities and workflows as needed.
  
  

Research and Reporting

• Conduct market research and gather insights on competitors and industry trends.
• Prepare comprehensive reports based on research findings.
  
  

Technical Proficiency

• Manage tools such as Shopify, Excel, and Word to execute tasks effectively.
• Troubleshoot minor technical issues and seek solutions as required.
  
  

Confidentiality and Professionalism

• Handle sensitive business and personal information with discretion.
• Maintain a professional demeanor in all communications and interactions.
  
  

Required Skills And Qualifications

• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in tools like Shopify, Excel, Word, and project management software.
• Detail-oriented with a high degree of accuracy.
• Adaptability to learn new tools and systems quickly.
• Previous experience in administrative support or virtual assistance is highly desirable.
  
  

Tools and Platforms

• Primary Tools: Shopify, Excel, Word.
• Communication: Slack, Zoom, Email.
• Project Management: Asana, Trello, or equivalent platforms.