Post-Award Senior Research Administrator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Agricultural Sciences seeks to hire an energetic and experienced Post-Award Senior Research Administrator in the Office for Research and Graduate Education.

The Proposal and Award Generalist pursues, administers and conducts sponsored programs; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration. 

• Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions

• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers

• May be responsible for tasks associated with labor distribution and effort confirmation

• Review expenditures for approval; review and approve personnel appointments on sponsored program funds

• Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports

• Facilitate materials transfer and other agreements; assist Property Inventory with receipt, accountability, and reporting on government owned equipment

• Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities.

• Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks

• May supervise staff members, including hiring, development, and performance management

This position will work fully remote.

Education and Experience:

Minimum requirements for this position include a bachelor's degree or higher, plus six or more years related experience, or an equivalent combination of education and experience. It is essential to possess knowledge of government regulations and University policies applicable to sponsored research. Additionally, being approved as an Authorized Organizational Representative with full signature authority would be highly advantageous. Proficiency in advanced Microsoft Word and Excel functions is a must, as is familiarity with grant reporting and budget functions within institutional programs like the Strategic Information Management System (SIMS) or similar tools. Experience in award management using the System for Integrated Management, Budgeting, and Accounting (SIMBA) is also highly preferred.

As this role requires handling diverse responsibilities, flexibility and strong self-management skills are crucial. You must be adept at prioritizing tasks and functioning both independently and collaboratively within a team. Excellent communication skills, both verbal and written, are essential for effectively interacting with stakeholders. Your interpersonal skills will enable you to navigate challenging situations with professionalism and poise. Thriving in a deadline-driven environment, you must be able to multitask efficiently. We believe this opportunity offers an exciting prospect for professional growth and contribution to an innovative research administration unit. If you are driven, adaptable, and committed to excellence, we encourage you to apply for this position.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS: