Accounts Payable Clerk West

Description

We make good investments in our people, properties, tenants, and company.

CCI is a nationwide full-service real estate platform focused on acquisition, asset management, property management, and development. Our current property portfolio consists of around 8,000 apartments and townhomes, with a focus on providing affordable housing for seniors and persons with disabilities. We also own and manage a diverse and growing portfolio of other real estate assets covering traditional multifamily rentals, office, and light industrial uses. CCI employs around 400 Teammates in 30 states across the country – and we are growing!

As we enter the next phase of our company’s growth, we’re looking for Teammates who can help us optimize our existing management platform (systems, tools, and processes), better leverage technology, and maintain our reputation for excellence. We are looking for ambitious self-starters who aren’t afraid to dig in. We value excellent communication and collaboration, and we reward those who challenge the status quo to find better ways of doing things. We believe that people learn best by doing – so although we offer a full range of classroom learning and structured training paths, we prioritize hands-on experience and self-directed development.

We’re proud of the people-first company culture we’ve built over the past two and a half decades – we’ll stretch and challenge you, and we’ll let you be you. We Say Yes to Uniqueness: We are proud to be an Equal Employment Opportunity (EEO) employer. Our commitment to equal opportunity extends to all applicants and employees, regardless of national origin, race, sex, gender, sexual orientation, age, disability, or any other class protected by the laws in the states where we operate.
 

About You:

As an Accounts Payable Clerk at CCI, you will be responsible for ensuring the timely and accurate processing of invoices, matching Purchase Orders (POs), monitoring payment statuses, and reviewing AP reports to maintain clean and up-to-date records. Your role will also include operating the AP systems and overseeing electronic processes, monitoring data feeds for errors, and notifying the appropriate teams when issues arise.
Success in this position requires strong attention to detail, excellent organizational skills, and a collaborative approach to working with vendors, property management, and accounting teams.

Key Responsibilities:
Invoice Processing & Expense Coding:

• Input invoice and payment data into our Property Management Accounting software (currently Yardi) in an accurate and timely manner, accurately coding to the appropriate general ledger accounts and property cost centers.
• Receive, review, and verify invoices for accuracy and completeness; validate imports from vendors and connected systems to ensure compliance with company policies.
• Match Purchase Orders (POs) to invoices to confirm charges agree with approved amounts and resolve differences between approved PO amounts and final invoice charges.
• Review accounts payable ledgers and inter-company billings to ensure accuracy and completeness.
• Perform regular reconciliations to vendor statements

AP Workflows & Compliance:

• Generate and review AP reports for weekly payment cycles
• Monitor existing EFT payments and auto-pay settings with vendors, identifying when adjustments are needed and notifying the Staff Accountant for updates
• Monitor AP approval workflows and facilitate timely approvals by working with regional property management teams to address and resolve any delays.
• Maintain accurate vendor records, respond to inquiries, and resolve discrepancies or payment issues promptly.
• Assist with the preparation of tax forms (e.g., 1099s), and other financial documentation as required.

AP System Management & Integration:

• Operate the AP system to handle electronic invoice submissions and integrations with external data feeds.
• Monitor and manage workflows to ensure the smooth electronic processing of invoices, approvals, and payments.
• Work closely with the Regional Accounting Manager to resolve system issues, improve integrations, and implement updates for enhanced functionality.

Collaboration & Continuous Improvement:

• Work closely with property management, accounting, and regional teams to address invoice and payment-related issues. 
• Identify opportunities for process improvements in the AP workflow and suggest enhancements to leverage technology for increased efficiency.

General Requirements:

Skills & Experience

2+ years of accounts payable experience, ideally in property management or real estate.
Proficiency with Yardi or equivalent property management software, advanced skills in Microsoft Excel.
Experience with AP automation tools, OCR technology, and system integrations is highly desirable.

Tech-savvy: comfortable with new tech – keen to use technology to deliver faster, better results
Collaborative: Works well with others to achieve shared goals and resolve issues
Detail-Oriented: Ensures accuracy in all financial transactions
Proactive: Takes initiative to streamline processes and improve efficiency
Professional: Maintains confidentiality and exercises good judgment.
Flexible & Adaptable: willing to go the extra mile, adapts well to changing circumstances

Physical Demands

Sedentary: sitting most of the time
Physical: frequent use of laptop computer, keyboard, mouse and tablet
Travel: Infrequent
Visual: frequent use of computer monitors and tablet
 

Qualifications

Why Join Us:

CCI's approach is simple: we invest in our people. Our culture emphasizes long-term career development. We provide continuous job-specific training, resources, and support to maximize our employees' learning opportunities, making them our most valuable asset.

We Say Yes to Uniqueness

We are proud to be an Equal Employment Opportunity (EEO) employer. Our commitment to equal opportunity extends to all applicants and employees, regardless of national origin, race, sex, gender, sexual orientation, age, disability, or any other class protected by the laws in the states where we operate.

What We Offer:

We offer a comprehensive compensation and benefits package, a commitment to work-life balance, and ongoing career development opportunities.

Benefits & Perks

• 10 holidays per year

• Paid Time Off (PTO)

• Medical, dental & vision insurance

• Basic life insurance & supplemental benefits

• HSA/FSA

• Employee Assistance Program (EAP)

• 401(k) Plan

• Other rewards throughout the year

How We Hire:

CCI is committed to finding the best talent to embody our Credo and grow with the Company. Our hiring timeline may vary based on the position you're applying for.

Begin your journey with us today by submitting your resume or completing an online application!