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Administrative Assistant - Social Media Management (ZR_17679_JOB)

Remote:

Full Remote

Contract:

Full time

Work from:

Australia

Offer summary

Qualifications:

Proficient in administrative systems, Familiar with compliance tracking platforms, Experience in procurement and job costing, Strong organizational and time management skills, Excellent written and verbal communication.

Key responsabilities:

Maintain office efficiency and supplies
Implement administrative policies and track compliance
Manage uniforms and auto insurance documentation
Coordinate social media updates and travel arrangements
Handle supplier procurement and job costing

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See more BruntWork offers

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Monday to Friday, 8:00 AM to 5:00 PM (Eastern) with a 1-hour unpaid break

We are seeking a detail-oriented and organized Administrative Assistant to support office operations and administrative functions. The ideal candidate will have experience in office management systems, compliance tracking, procurement, and job costing. This role requires excellent communication skills, strong organizational abilities, and adaptability.

Office Management & Efficiency: Maintain office efficiency by planning and implementing office systems and managing office supplies.
Administrative Policies & Compliance: Implement and document administrative policies and procedures; track compliance on platforms like Avetta and ISN.
Uniform & Insurance Management: Monitor and reorder uniforms as necessary; update and track auto insurance policies and driver's license expirations for all drivers.
Social Media Coordination: Oversee monthly updates to the company’s social media pages.
Travel Coordination: Arrange flights, hotels, and travel accommodation for team members.
Supplier & Procurement Coordination: Open new supplier accounts and manage procurement processes, ensuring all necessary information is provided.
Job Costing & Quotations: Estimate job costs, create customer quotations, and issue purchase orders for parts from suppliers.
Shipping & Receiving: Track part deliveries to customers, monitor order flow, and ensure all deliveries are received as scheduled.

Qualifications

Proficiency in Administrative Systems: Experienced in managing administrative and office functions.
Compliance Tracking: Familiarity with compliance platforms like Avetta and ISN is a plus.
Knowledge in Procurement & Job Costing: Experienced in creating job cost estimates, quotations, and managing supplier accounts.
Strong Organizational & Time Management Skills: Ability to manage multiple tasks and prioritize effectively.
Communication Skills: Excellent written and verbal communication abilities.
Adaptability & Problem-Solving: Capable of handling unexpected challenges efficiently.

Additional Requirements

Strong interpersonal skills and the ability to work well with others
Proactive approach to managing inventory and procurement
Basic knowledge of social media management for business

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_17679_JOB