Career Opportunities: Sr. Grants & Contracts Analyst (116047)

The Johns Hopkins Department of Psychiatry and Behavioral Sciences is currently seeking a Sr. Grants and Contracts Analyst. This position coordinates the development and monitoring of budgeting and financial activities for two sub-areas within the department (Behavioral Medicine and Behavioral Biology). Develops financial reports for forecasting and result analysis to improve the operational and financial effectiveness of multiple business lines, including general funds, clinical, sponsored, discretionary, and designated accounts. Assists in financial planning and cost analyses in collaboration with departmental leadership and faculty. Ensures departmental financial efficiencies and compliance with JHU and agency regulations and restrictions.

Specific Duties and Responsibilities

• Responsible for the monthly reporting, monitoring, and projections of subarea budgets- including general funds, sponsored, discretionary, and designated funds.
• Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
• In combination with the institution’s accounting system data, designs financial reports utilizing software applications, such as spreadsheets, relational databases, cost-accounting. systems, statistical and graphics packages, and assists in the dissemination of information to leadership, faculty, and other analysts.
• Implements quality control and processes improvements with regard to overall business process.
• Meets routinely with Department leadership to share financial results, discuss areas of improvement, and propose plans to address weaknesses.
• Performs monthly reconciliation of departmental non-sponsored and sponsored funding.
• Responsible for the timely preparation of sponsored proposals. Ensures accuracy of proposed budgets and justification for appropriateness and completeness of content. Provides groundwork for establishment of subaward agreements through ORA and faculty.
• Oversee aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Manage and oversee subarea control salary balance. Provide monthly reports to leadership and responsible staff. Works with team to reduce control salary balances and identify and resolve barriers to reducing.
• Responsible for the management and forecasting of salary allocations and sponsored accounts. Management of other support documentation, effort reporting, and progress reports.
• Assist with review and approval of travel reimbursements and check requests.
• Review/approve monthly purchasing card transactions, ensuring correct accounts/GLs are charged, and maintain records for compliance.
• Resolve expense posting errors and communicate proper expense allocation.
• Prepare and process payroll transactions needed to allocate salary to correct accounts.
• Prepare non-payroll cost transfers, KB15N’s, and other journal entries.
• Initiates and tracks appointments and credentialing of fellows, and other trainees including documentation in XTRAIN for T32 award.
• Maintains training from Office of International Services to process visas for appointment of foreign candidates for employment.
• Review monthly telecom, IT, copier, and other misc. charges and ensure proper accounts/users are charged.
• Functions as a departmental resource, answering finance related questions and assisting other analysts with training.
• Other responsibilities as assigned.

Special Knowledge, Skills & Abilities

• Knowledge of accounting and budgeting theory and practices required.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system (e.g., SAP, Analysis) and related fiscal offices preferred.
• Proficient in the use of software applications, databases and spreadsheets.
• Ability to work independently and perform with a high degree of accuracy.
• Strong communication skills.
• Ability to handle/manage and organize heavy workload and to meet various concurrent deadlines.
• Ability to coordinate the work of a diversified staff in various environments.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Physical Requirements 

• Able to sit in a normal seated position for extended periods.
• Able to reach by extending hand(s) or arm(s) in any direction.
• Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
• Communication skills using the spoken word.
• Ability to see within normal parameters.
• Ability to hear within normal range.
• Ability to move about.

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30-5:00 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Psy Behavioral Medicine 
Personnel area: School of Medicine