Senior Accountant

The Epilepsy Foundation of America is seeking a skilled Senior Accountant to manage and support the foundation’s financial operations, focusing on accounts payable (AP) and travel processing, while ensuring compliance with government travel regulations. This role requires expertise in reconciliations and accounts receivable (AR) cash receipts to maintain the foundation's financial integrity. The Senior Accountant will ensure accurate processing of financial transactions and contribute to the foundation's reporting standards.

Summary of Duties

This hands-on role leads accounts payable processing, travel expense compliance, and reconciliation functions, contributing to efficient financial operations. The Senior Accountant ensures all transactions align with accounting standards, collaborating with the finance team to support accurate reporting and process improvement.

Essential Duties & Responsibilities

Accounts Payable Management:

• Process and review accounts payable transactions for timely, accurate payments to vendors and contractors.
• Verify invoices against purchase orders, ensuring compliance with policies and procedures.
• Maintain organized records of AP transactions, including:
  • Voucher Entry: Ensure invoices align with purchasing documents.
  • Payment Processing: Prepare weekly payment batches and ensure adherence to purchasing policies.
  • Vendor Management: Maintain payment schedules and update vendor account details as needed.
  • AP Aging Reconciliation: Review monthly aging reports and address outstanding invoices.
  • 1099 Processing: Handle annual 1099 processing accurately.
  • Documentation Maintenance: Update AP records and the accounts payable manual when necessary.

Monthly Close & Financial Reporting:

• Support monthly close by preparing journal entries and reconciling accounts as needed.
• Deposit checks in accordance with cash receipt policies.
• Conduct general accounting tasks, responding to customer inquiries professionally.
• Assist in annual renewals, state regulations for sales tax exemptions, and filing as required.
• Aid in the preparation for annual audits and IRS filings.

Travel Processing & Compliance:

• Review travel expense reports to ensure compliance with policies.
• Guide staff on travel policies and maintain compliance standards.

Reconciliation Processes:

• Perform monthly reconciliations of AP and other balance sheet accounts.
• Reconcile bank accounts, identifying and resolving discrepancies.
• Collaborate with other departments to gather necessary data for financial reporting.

Financial Reporting & Compliance:

• Assist in financial report preparation, specifically around AP and travel expenditures.
• Provide documentation and support for annual audits.
• Stay updated on changes in accounting regulations and travel compliance requirements.

Process Improvement:

• Identify and implement improvements in AP and travel processes for greater efficiency.
• Contribute to the development of best practices in compliance and financial management.

Team Collaboration:

• Partner with finance and accounting teams to support seamless financial operations.

Knowledge, Skills, and Abilities

• High attention to detail, data accuracy, and mathematical proficiency.
• Proficient in SAGE Intacct and Microsoft Excel, with strong spreadsheet management skills.
• Organized, able to multitask in a fast-paced environment.
• Demonstrates excellent customer service and communication skills.
• Capable of working independently and in a team setting.
• Nonprofit accounting experience preferred but not required.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field; Associate’s degree with seven years of relevant experience also considered.
• Experience: Minimum of 4-6 years in accounting, with a focus on AP and travel processing; nonprofit or government experience a plus.

Supervisory Responsibilities
This position has no supervisory responsibility.

Special or Particular Requirements

• Full-time, remote role.
• Occasional travel for team meetings or training.
• Some evening or weekend work may be necessary during peak periods or special projects.

This position provides the opportunity to maintain the foundation’s financial integrity and support compliance with all relevant policies and regulations.

Disclaimer
This document describes the position currently available and is not an employment contract. It is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements, or working conditions. The organization reserves the right to modify job duties or descriptions as needed.