Executive Assistant - with QuickBooks experience

Role Name: Executive Assistant - Business Consulting

Schedule:

• 40 hours per week (8 AM to 5 PM Orlando, FL Time) Monday to Friday

Client Overview

Join a thriving boutique business consulting firm at the forefront of government contract management and accounting services. With a 20-year track record of success, this dynamic company manages over 700 business clients and partners with state and federal agencies. Their diverse portfolio includes USDA grant programs, SBA commercial property assistance, and comprehensive business development services.

Job Description

As an Executive Assistant in this fast-paced environment, you’ll be the linchpin of daily operations, supporting high-level executives in managing complex schedules, client communications, and financial document preparation. You’ll play a crucial role in streamlining processes, maintaining client relationships, and contributing to the firm’s continued growth. This position offers exposure to government contracts, grant applications, and a wide array of business consulting services, providing an excellent opportunity for professional development in a dynamic, high-growth industry.

Responsibilities

• Manage multiple executives’ calendars, coordinating appointments and sending reminders
  
• Handle client communications, addressing inquiries professionally and efficiently
  
• Assist with financial document management, including QuickBooks report generation
  
• Organize and maintain digital files, ensuring proper document storage and retrieval
  
• Support preparation of government contract documentation and grant applications
  
• Coordinate with clients to gather financial information and follow up on pending items
  
• Utilize project management software to track tasks and meet critical deadlines
  
• Assist with server cleanup and digital file organization initiatives
  
• Provide general administrative support to partners and team members
  
• Contribute to the transition to a more robust digital platform
  

• Proven experience as an Executive Assistant or in a similar high-pressure role
  
• Proficiency in QuickBooks, Microsoft Office Suite, and project management tools
  
• Exceptional organizational and time management skills
  
• Outstanding written and verbal communication abilities
  
• Discretion in handling confidential information
  
• Meticulous attention to detail and high level of accuracy
  
• Ability to thrive in a fast-paced environment and manage multiple priorities
  
• Basic understanding of accounting principles and financial reports
  
• Bilingual in English and Spanish preferred
  
• Flexibility to handle increased workload during peak seasons (tax time, fiscal year-end)
  
• Strong customer service orientation and ability to work with diverse clientele