This is a remote position.
The Accounts Payable Specialist is responsible for auditing, processing, and validating invoices for all our suppliers. The
essential functions of this position include obtaining approvals, auditing vendor accounts, and processing a high volume of PO and
non-PO invoices for appropriateness of payment. The AP Specialist processes are exceptionally thorough, with high
attention to detail to ensure accuracy and limit errors. This position also responds to supplier and departmental inquiries,
research/corrects discrepancies, and reconciles supplier statements to ensure payments are current.
Essential Job Duties
● Audit and process invoices for appropriateness:
● Correctly analyzing invoices, credit memos and vouchers conforming to standard procedures.
● Handle vendor correspondence, evaluating and reconciling all vendor statements as required.
● Researches and resolves invoice errors, discrepancies and validation holds to ensure timely processing of invoices.
● Electronic matching of invoice to purchase order and/or receiver.
● Ability to identify opportunities and take necessary actions to continuously improve procure to pay processes.
● Help with monthly closings and status reports.
● Proactively obtain department approvals and other essential information.
● Resolve shipping and pricing discrepancies with buyers and our personnel.
● Audit and process a high volume of invoices timely and accurately in a procure to pay (P2P) environment.
● Review, evaluate and resolve a wide variety of complex and unique problems related to payment processing.
● Proficient in 3-Way Match, GR/IR-PO reconciliation.
● Respond professionally and timely to all inquiries from external and internal customers regarding payments.
● Assist in processing, coding, and approving corporate credit card expenses.
● Perform other related duties as assigned.
Basic Qualifications
● A minimum of 5 years of accounts payable experience, with an understanding of accounting concepts.
● Knowledge of standard account platforms or ERP's: NetSuite experience is desirable. Ideally experienced in AP automation.
● Knowledge of standard credit card platforms (Amex/Brex/Divvy/Ramp)
● Ability to draft professional e-mails, memos, reports and to clearly and effectively communicate information to internal
audiences and direct groups.
● Ability to audit a high-volume of invoices and related documents electronically.
● Ability to interpret contracts and other supporting information on purchases.
● Ability to independently resolve moderately complex AP account issues.
● Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts.
● A basic understanding of tax reporting regulations (1099) experience preferred.
Preferred Qualifications
● Ability to analyze and resolve complex problems.
● Skilled in organizing work and setting priorities.
● Ability to reconcile supplier accounts.
● Ability to process invoices from images.
● Windows experience including Word, Excel, and Outlook email software.
● Ability to fit in with a large team environment.
● A courteous, professional demeanor and excellent customer service skills.
Schedule
● Monday to Friday, 8am to 5pm Pacific with an hour unpaid break
