Administrative Assistant

Who you are 

Collaborative and organized administrative professional who enjoys problem solving and varied work. You are a skilled communicator on all levels coordinating with internal teams and clients to ensure timely and accurate support.  

You know how to:  

• Participate in departmental purchasing, inventory tracking, shipping and receiving, checking in orders, and workflow invoice procedures.
• Prepare packages, including making labels, physically packing, and scheduling pickups.
• Work closely with accounting to ensure accurate and timely submissions and record-keeping. 
• Support quoting, orders, and billing functions for client firms.
• Schedule and coordinating meetings.
• Interface with the IT team and perform other administrative activities as directed.
• Maintain the Chart of Accounts, checking out all items/orders to the technicians.
• Schedule rides through ride share carriers for technicians to deliver equipment. 
• Maintain the CRM database and customer profiles.
• Create, edit, and distribute various correspondence, reports, email, and spreadsheets.
• Maintain and update sales opportunities in the ConnectWise program.

Pay and Benefits  

This is a full-time position located in the United States and performed ONSITE.    

Estimated Starting Salary/Wage Range: $21.00 -$23.00 hourly, less applicable withholdings and deductions, paid on a semi-monthly basis (The actual salary offered may vary based on relevant factors as determined in the Company’s discretion, which may include experience, qualifications, tenure [for existing employees] skill set, availability of qualified candidates, geographic location, certifications held, and other criteria deemed pertinent to the particular role.  Note that the majority of individuals in the position will fall in the low to mid-level of this scale; the upper end of this pay scale is offered only in exceptional circumstances and/or for unusually qualified candidates.)       

In addition to legally-required benefits, NexusTek offers a generous benefit package to eligible full-time employees, which currently includes the following:   

• Four weeks of annual accrued PTO   
• Seven paid national holidays  
• Medical, dental, vision options   
• Company-paid life insurance, short and long-term disability  
• Voluntary benefits such as critical illness and accident  
• Voluntary Legal Shield and identity theft protection   
• Discretionary annual 401k match plan  
• Generous employee referral bonus plan  
• Employee Assistance Program  
• Access to over 90,000+ courses in ADP My Learning   
• StandOut employee engagement tools   
• We’re happy to provide our full benefits guide at any point in the process!

We’re happy to provide our comprehensive benefits guide. Each benefit is subject to eligibility requirements as specified in plan documents, and the Company reserves the right to modify the benefits it offers from time to time. 

Interview Process 

Below is our typical interview process for this role: 

Application Stage - Woohoo - Thanks for showing interest! 

• Submit your application
• Complete the Culture Index Survey offered through our application questions
  • Culture Index is offered in 30 languages - request in your native language!
  • Link: https://surveys.cultureindex.com/s/UFfhWqnV5S/71403

Screening Stage - Let's get to know each other! 

• Our recruiters carefully consider each application. If you are selected to move forward, we will contact you for the introductory screening 
• 20-minute recruiter screening to introduce you to NexusTek, discuss your qualifications, and answer questions 

Interview Stage – We’ll dive into your experience more in depth 

• 1- hour interview with Hiring Manager (onsite)
• References: 3 professional references with at least one being someone who directly managed you 
• You are welcome to request additional conversations with team members you didn’t get to meet during the process 

NexusTek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws 

NexusTek participates in E-Verify for all US Employees 

Please be aware of potential recruitment fraud and fake social media pages. NexusTek will never ask you to pay a fee as part of the interview process. Additionally, we will not ask for your personal banking information until you have signed an employment offer and completed virtual onboarding training and paperwork provided by our HR team.  

All communications with NexusTek professionals will only be sent from an @nexustek.com or ADP email address and never originate from gmail.com, yahoo.com, or other commercial email services. If you are viewing this job post outside of our website and interested in exploring opportunities, please go directly to our Careers Page:  https://www.nexustek.com/nexustek-careers/ or https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=567e686e-7575-49d9-b29f-985e7365f987&ccId=19000101_000001&type=MP&lang=en_US