Global Events & Engagement Manager

Sobi offers the opportunity to work at an international pharmaceutical company focused on specialty pharmaceuticals meeting the high medical needs of rare disease patients and providing treatment and services to them. Our employees come from a variety of backgrounds within research, healthcare, industry and the academic sphere.

In this high- impact role, you will be managing global events and congresses within the RDMA Medical Excellence team, supporting multiple global brand teams in a matrix organization and across Sobi’s portfolio. Day to day work requires many interactions with different internal and external stakeholders and vendors, cross- functional and interdisciplinary teams as well as a strong focus on timelines and details. We are looking for a motivated, experienced and organized team player to strengthen our team.  

Key Responsibilities

Event Management:

• Professional planning and execution of international congresses and business events, Advisory Board Meetings, internal meetings, etc. (in person, hybrid or virtual)
• Set up and leading cross- functional planning teams (internal and external stakeholders), drive project management, timelines and decision finding within those teams
• Lead planning to seamless, compliant execution of events with a strong customer focus and high service level in mind
• Interact and work closely with multiple internal and external stakeholders, Vendors, Healthcare Organizations and Healthcare Professionals to ensure seamless preparation and execution
• Budgeting, negotiations, quality control, evaluation, and invoicing of events for which you are responsible, including post- event reconciliation and reporting (TOV)
• Identify and drive continuous improvements and operational excellence in execution of meetings as well as overall collaborations.

Engagement Management:

• Draft, review, revise and negotiate a wide variety of contracts including Healthcare Professional Agreements, Vendor Services Agreements, Confidentiality Agreements, etc. in English Language, based on pre-approved legal templates
• Coordinate every aspect of the contracts process including timely approvals (Healthcare Compliance and Veeva Vault system), drafting and/or reviewing agreements, providing them to the HCPs or vendors for review, implementing comments, collecting signatures, request and mange purchase orders and manage agreements in DocuSign or other archiving systems
• Independently and accurately track different projects and associated agreements as well as HCPs involved
• Identify and drive continuous improvements and operational excellence in the contracting processes and HCP management.

Education/Learning Experience/Work Experience

Required:

• 5+ years of working experience in planning, organizing, and executing business events and conferences, ideally from the pharmaceutical industry
• Proven understanding of basic Healthcare compliance and contractual principals
• Strong Project Management and Event management experience in an international environment.

Desired:

• Experience with Veeva Vault, DocuSign and other systems to manage legal contracts and approvals are beneficial
• International (Healthcare) Congress and/ or work experience

Skills/Knowledge/Languages

Required:

• Excellent written and oral communication skills in English, additional languages beneficial
• Excellent project management skills including negotiation and conflict resolution skills
• Self-organized and ability to work remotely
• Team player who can effectively engage with other team members of different departments as well as with external stakeholders and in multi-disciplinary teams

Personal Attributes

Required:

• Ability to work independently and remotely
• Highly organized, service oriented and open-minded
• Strong Customer focus and service orientation
• Willingness to travel for business as required
• Highly self-organized
• Result and deadline oriented