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Closing Date:
11/11/2024
Type of Position:
Clerical
Job Type:
Regular
Day Shift (United States of America)
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | Peds Head Start Admin Staff
Department's Website:
Summary of Job Duties:
The Administrative Specialist provides essential administrative support to the Department Business Administrator and Program Director. Responsibilities include managing data entry tasks, facilitating communication with stakeholders, and supporting department operations. The ideal candidate will be skilled in organizing, coordinating projects, and managing front-desk responsibilities, including reception and vendor coordination.
Qualifications:
- High School diploma plus three (3) years of administrative experience required.
Additional Information:
Responsibilities:
- Provides comprehensive administrative assistance to the Department Business Administrator and Program Director.
- Processes and enters data for in-kind and other data sources with a high degree of accuracy and confidentiality.
- Manages general reception duties, including telephone coverage, greeting visitors, and responding to inquiries.
- Addresses questions related to enrollment processes, providing guidance and support as needed.
- Assists vendors with deliveries and ensure proper communication and documentation for department inventory.
- Supports the planning, scheduling, and monitoring of departmental meetings, ensuring logistics are in place for seamless execution.
- Maintains records and monitor timelines to ensure projects and events are completed on schedule.
- Organizes and coordinate department projects, functions, meetings, and events
- Maintains and organize departmental data, records, and files, ensuring accessibility and confidentiality.
- Handles incoming and outgoing communications on behalf of the department, ensuring timely and accurate information flow.
- Other duties as assigned
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
License or Certificate (see special instructions for submission instructions), List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)
Proof of Veteran Status
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Annual TB Screening, Child Maltreatment, Criminal Background Check, FBI Background Check, Sex Offender Registry
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking
Frequent Physical Activity:
Feeling, Hearing, Sitting, Standing, Talking, Walking
Occasional Physical Activity:
Grasping, Kneeling, Lifting, Reaching
Benefits Eligible:
Yes
