Executive Assistant (SSW0003) at hammerjack

Job Overview:

We are seeking an exceptionally organised and proactive Executive Assistant to the Managing Director of a leading AU performance marketing agency. The ideal candidate will ensure day-to-day operations run smoothly by managing the executive's schedule, communications, and organisational needs. This role requires someone highly efficient, tech-savvy, and detail-oriented, capable of keeping all personal and professional accounts in order.

Key Responsibilities:

• Daily Schedule Management: Organize and prioritise calendar, ensuring all meetings, deadlines, and personal tasks are scheduled and updated promptly.
• Communication Handling: Manage Slack, Asana, email inboxes, and other communication platforms, prioritising and responding to inquiries as needed.
• Task and Project Management: Use Asana or similar tools to create, assign, and monitor tasks to ensure they are completed on time. Assist with follow-ups and task delegation to the internal team.
• Email and Calendar Management: Manage all incoming emails, flag important communications, and schedule appointments. Ensure calendar appointments are efficiently managed, and any potential conflicts are proactively handled.
• Client and Internal Oversight: Maintain constant attention to client and internal actions, providing updates, alerts, and follow-ups when necessary.
• Personal Account Management: Support the executive's personal accounts, ensuring a seamless integration of personal and business tasks where necessary.
• Documentation & Filing: Maintain and organise important documents, reports, and files for easy access and retrieval.
• Task Prioritization: Work with the executive to identify critical priorities each day and week, ensuring all urgent tasks are handled in a timely manner.
• Reporting: Regularly update ongoing projects, task status, and upcoming deadlines.
• Confidentiality: Manage sensitive information with discretion and professionalism at all times.

Skills & Qualifications:

• Proven experience as a Virtual or Personal Assistant, Executive Assistant, or similar role.
• Proficiency with Slack, Asana, Google Workspace, Microsoft Office, and other project management software.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to multitask and manage time efficiently.
• Tech-savvy with the ability to quickly learn and adapt to new tools and platforms.
• High level of professionalism and confidentiality.
• Ability to work autonomously and take initiative.

Preferred Experience:

• Experience working with senior-level executives or business owners.
• Familiarity with performance marketing or digital marketing environments is a plus.