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Executive Assistant

Remote: 
Full Remote
Contract: 
Part time
Experience: 
Mid-level (2-5 years)
Work from: 
Australia

Offer summary

Qualifications:

3+ years of Executive Assistant experience, Proficient in Wave Accounting or similar platforms, Strong organizational and multitasking skills, Excellent written communication skills, Ability to work staggered shifts.

Key responsabilities:

  • Coordinate travel arrangements and logistics
  • Handle client communications via email
  • Manage calendars and schedule appointments
  • Organize incoming emails and manage correspondence
  • Record expenses and maintain financial records
BruntWork logo
BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/
501 - 1000 Employees
About BruntWork
We create flexible, fully remote work opportunities in companies around the world. If you have the right skills and experience, you can work for any of our clients from anywhere with a good internet connection. You’ll gain great experience and have the opportunity to apply for jobs in a range of different roles and industries in Australian, New Zealand, US, Canadian and UK companies. We want our endorsed candidates and staff (top 5% of applications) to succeed, so we’ll help you with interview guidelines, tips on working with clients and support finding your dream job among our many remote work opportunities.
See more BruntWork offers

Job description

This is a remote position.

About the client:
We are a global organization dedicated to helping entrepreneurs and businesses achieve their vision through a comprehensive Entrepreneurial Operating System (EOS). With practical tools and proven processes, we empower leadership teams to strengthen their operations, align their goals, and drive sustainable growth. The EOS model has been implemented by thousands of companies worldwide, offering clear frameworks to simplify business challenges and build healthy, scalable organizations.


Key Responsibilities:

Travel Arrangements:
  • Coordinate flights, hotels, and rental cars.
  • Ensure smooth travel logistics with updated itineraries.
Client Communications:
  • Handle 90% of client interactions via email.
  • Respond promptly and professionally to inquiries.
Calendar Management & Scheduling:
  • Manage calendars for efficient scheduling.
  • Book meetings and appointments as needed.
Inbox & Email Management:
  • Organize and categorize incoming emails for responses.
  • Draft, respond to, and manage correspondence.
Expense and Bookkeeping Management:
  • Record and categorize expenses using Wave Accounting.
  • Maintain accurate financial records and documentation.
Meeting Room & Event Coordination:
  • Book meeting rooms and assist with event scheduling.
Inventory, Supplies & Client Gifts:
  • Manage inventory and supplies for business needs.
  • Handle ordering and delivery of client gifts.
Occasional Personal and Family Support:
  • Coordinate gifting, family-related bookings, and contractor arrangements.
Qualifications:
  • 3+ years of experience as an Executive Assistant or similar role
  • Proficiency with Wave Accounting or similar platforms.
  • Strong organizational and multitasking skills.
  • Excellent written communication, particularly for email correspondence.
  • Ability to manage tasks independently and efficiently.
  • Flexibility to work staggered shifts or align with North American hours.
Scope:
  • 20 hours per week
  • Monday to Friday, 9AM to 1PM Pacific Time (Kelowna, BC, Canada)

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Expense ManagementExecutive DevelopmentOnline CommunicationEvent SchedulingEmail ManagementCalendar ManagementBusiness Communication

Other Skills

  • Multitasking
  • Organizational Skills
Are you interested?

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