Job Description
Come grow with us! During the 2024 fiscal year, researchers at the University of Notre Dame submitted 1,310 proposals for external research funding for a total amount of $1.016 billion — the first time the University has surpassed the billion-dollar mark for proposals. In addition, the University received 829 separate awards — the largest number on record. With $223 million in total funding, these awards propelled the University past the $200 million mark for the fourth straight year. To support this immense growth, Notre Dame Research is recruiting talented research administration professionals to enhance the team that will steward our research enterprise into its next phase.
Notre Dame Research Administration and Compliance seeks critical-thinking and conscientious professionals to work as Grants Program Managers ( GPM ) to serve Notre Dame’s world-class faculty, staff researchers, and departmental and center/institute administrators across a variety of disciplines. GPMs support research program activities, including monitoring and maintaining award funds and accounts, providing services such as budgeting, forecasting, and reviewing expenditures for allowability, allocability, and reasonableness; communicating all grant terms and conditions to the project teams with an eye toward compliance; and assisting with hiring, purchasing, and reporting.
GPMs are expected to work proactively and anticipate the needs faculty and researchers may have during the lifetime of their projects. The ability to work independently with minimal oversight and within a wider team is critical for success in the GPM role. The Notre Dame Research Administration and Compliance team strives to deliver a seamless customer service experience to our faculty and researchers throughout the entirety of the research lifecycle.
Notre Dame Research fully embraces the University’s efforts to cultivate a coaching culture across all levels of its personnel, which encourages having regular, synergistic conversations between employees and supervisors and two-way feedback.
We are searching for entry, mid-level (level II), and senior career (level III ) professionals, who have deep curiosity and a strong desire to learn. Applicants may seek to work remotely or from the beautiful Notre Dame campus adjacent to South Bend, Indiana.
Notre Dame Research is committed to creating a community that fosters equity of experience and opportunity and ensures that members of all backgrounds feel safe, welcome, and included.
We strive to achieve a culture of openness, autonomy, and belonging; making Notre Dame an exceptional place for our team, partners, and collaborators to flourish.
Minimum Qualifications
Minimum Qualifications for Level I Professional:
- Bachelor’s degree required. Will consider an equivalent combination of education and significant relevant experience.
- 1 to 2 years of professional work experience.
MinimumQualifications For Level II Professional
- Bachelor’s degree required. Will consider an equivalent combination of education and experience.
- 3 years of professional work experience.
- Candidates must have the ability to analyze and interpret federal and non-federal regulations and to translate them to specific projects.
- Candidates must be able to adeptly navigate multiple computer-based internal and external research administration systems and to provide support to users within their portfolios.
- Excellent written and verbal communication skills are required as is the ability to interface with a variety of personnel in a professional and cooperative manner while navigating high-stakes conversations surrounding nuanced policies and regulations.
- Strong organizational and prioritization skills; robust time and project management skills.
- Ability to work under the pressure of internal and external deadlines in a calm and efficient manner and convey confidence to stakeholders.
Qualifications For Level III Professional
- All qualifications of Level II Professionals plus 3 additional years working in a higher education grants management setting.
- Knowledge of eRA systems, sponsor systems, compliance and regulatory requirements in higher education.
Preferred Qualifications
Preferred Qualifications for Level III Professional candidates include:
- Experience mentoring junior-level colleagues.
- Certified Research Administrator ( CRA ) certificate with emphasis on auditing experience or Masters level financial accounting coursework desired.
Special Instructions to Applicants
Department Notre Dame Research Administration (43100)
Department Website research.nd.edu
Family / Sub-Family Academic Aff / Grant Admin/Proposals
Career Stream/Level EIC 2 Professional
FLSA Status S1 - FT Exempt
