Remote Operations Administrative Assistant | WFH

Job Title: Administrative Assistant - Operations - Remote | WFH

Position Overview

We are seeking a meticulous and proactive Administrative Assistant to join our dynamic Operations team based in Anaheim, CA. This full-time position offers the flexibility of remote work while occasionally requiring in-office presence. As a pivotal member of our organization, you will ensure the seamless execution of daily operations, acting as a trusted liaison for various administrative and logistical needs.

Key Responsibilities

• Serve as the initial point of contact for daily operational inquiries
• Answer phones, coordinate meetings, and welcome visitors
• Execute a range of administrative tasks including filing, typing, scanning, and data entry
• Maintain and oversee the shared office calendar, assisting with scheduling
• Support data entry tasks related to monthly donations and other operational needs
• Facilitate office setups for new hires, covering equipment and IT requirements
• Collaborate with contract IT support for basic troubleshooting
• Coordinate vendor deliveries and manage office services
• Assist in the preparation of virtual and in-person meetings
• Draft correspondence, reports, and other necessary documentation
• Maintain detailed minutes for staff meetings
• Manage incoming and outgoing mail, including postage account oversight
• Monitor and replenish office supplies, ensuring adequate inventory levels
• Partner with service vendors to address office requirements
• Take initiative to improve office functions and vendor relationships
• Perform additional duties as assigned
  
  

Required Skills

• Proficiency in Microsoft Office Suite
• Familiarity with Salsa Labs is preferred
• Basic knowledge of computer maintenance with a willingness to learn server and networking tasks
• Competence in IT troubleshooting, in conjunction with a contract IT team
• Strong organizational skills with keen attention to detail
• Ability to juggle multiple responsibilities while adhering to deadlines
• Excellent verbal and written communication skills, interacting effectively with colleagues and community stakeholders
• Team-oriented, adaptable, and capable of thriving in a fast-paced environment
  
  

Qualifications

• High School Diploma or GED with a minimum of 2 years of administrative experience
  
  

Career Growth Opportunities

This role provides a pathway for professional development within our organization, including exposure to IT support and office management, enabling you to expand your skill set and advance your career.

Compensation And Benefits

• Hourly compensation ranging from \(21.00 to \)26.00 based on experience
• 100% employer-sponsored medical and dental coverage for employees and dependents
• 3% employer-matched retirement savings plan
• Generous paid time off including 12 vacation days, 10 sick days, and 12 paid holidays
• Temporary hybrid work schedule: three days in-office and two days remote
  
  

How To Apply

If you believe you are the right fit for this opportunity, we encourage you to apply. Please submit:

• A cover letter expressing your interest in the position
• Your resume
• Contact information for three professional references
  
  

We are an equal-opportunity employer committed to building a diverse and inclusive workforce. We welcome candidates from all backgrounds and experiences.

Employment Type: Contractor