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Architect Executive Assistant

Remote:

Full Remote

Contract:

Full time

Salary:

12 - 36K yearly

Experience:

Mid-level (2-5 years)

Work from:

Colombia

Offer summary

Qualifications:

3+ years of executive assistant experience, Proficient in Microsoft 365, Conversational English and Spanish proficiency, Understanding of architectural design basics, Experience interpreting architectural plans.

Key responsabilities:

Provide administrative support to the VP
Review architectural plans and prepare estimates
Coordinate with clients and vendors on projects
Assist with project management and compliance tasks
Prepare reports and maintain organized documentation

Softgic

51 - 200 Employees

See more Softgic offers

Job description

This is a remote position.

At Softgic, we work with the sharpest minds, with those who build, with those who love what they do, with those who have a 100% attitude because that's our #Coolture. Join our purpose of making life easier with technology and be part of our team as a Architect Executive Assistant.

Compensation:

USD 1K - 3K/month.

Location:

Remote (anywhere).

Mission of Softgic:
In Softgic S.A.S. we work for the digital and cognitive transformation of our clients, aware that quality is an essential factor for us, we incorporate the following principles into our policy:

Deliver quality products and services.
Achieve the satisfaction of our internal and external clients.
Encourage in our team the importance of training to grow professionally and personally through development plans.
Comply with the applicable legal and regulatory requirements.
Promote continuous improvement of the quality management system.

What makes you a strong candidate:

You have 3+ years of experience in executive assistance.
You are proficient in confidentiality, and Microsoft 365.
You are beginner in architectural design.
English - Conversational.
Spanish - Conversational.

Responsibilities and more:

The Architect Executive Assistant will work closely with the Vice President to ensure smooth operations, manage client relationships, and assist with technical aspects of the business. This role requires a strong understanding of architectural plans, estimating hardware for window and door projects, and bilingual communication in both English and Spanish. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Provide executive-level administrative support to the Vice President.
Review and interpret architectural plans and specifications related to window and door installations.
Prepare estimates for various window and door hardware based on project needs.
Coordinate and follow up with clients, vendors, and suppliers to ensure projects remain on track.
Assist in project management tasks such as scheduling, tracking deadlines, and ensuring compliance with project specifications.
Prepare reports, presentations, and correspondence on behalf of the Vice President.
Organize and maintain files, documents, and records for easy access and retrieval.
Serve as a liaison between the Vice President and internal teams or external partners.
Conduct research and compile data as required to support business decisions.

Requirements

Bilingual in English and Spanish (spoken and written proficiency required).
Experience in reading and interpreting architectural plans.
Proven ability to estimate window and door hardware requirements for various projects.
3+ years of administrative or executive assistant experience, ideally in construction, architecture, or a related field.
Excellent communication and organizational skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to handle confidential information with discretion.
Self-motivated and able to work independently with minimal supervision.

Preferred Qualifications:

Previous experience in the impact window and door industry or similar construction sectors.
Familiarity with project management software and estimating tools.
Strong attention to detail and ability to multitask in a deadline-driven environment.