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Closing Date:
10/29/2024
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | Neurology Admin Support
Department's Website:
Summary of Job Duties:
The Project Coordinator works closely with the department administrator, faculty, and the administrative services manager to accomplish project goals. Under direction from the administrative services manager, the project specialist provides administrative and office support. The project coordinator must exude professionalism and have knowledge of general business, be proficient in Microsoft Office, and exhibit strong oral and written communication skills. This position requires a highly organized, reliable individual who possesses a very strong work ethic and ability to complete tasks independently in a timely professional manner.
Qualifications:
Bachelor's degree PLUS three (3) years of administrative, project management, or project coordination experience OR a high school diploma/GED PLUS seven (7) years of administrative, project management, or project coordination experience.
Knowledge, Skills & Abilities:
- Must have excellent computer skills.
- Proficient in Microsoft Office.
- Ability to prepare reports.
- Workday and UAMS travel and purchasing experience is preferred.
Additional Information:
Responsibilities:
Administrative and Faculty Support
- Provides administrative support for faculty and the department administrator. Assists with preparation of P&T packets, letters of recommendation, and completion of reappointment paperwork as needed.
- Acts as backup content management for the department website.
- Responds to speaking engagement invitations and job shadowing requests. Prepares letters, documents, etc.
Travel and Financial
- Oversees of travel and make travel arrangements for faculty within state guidelines.
- Process reimbursements, purchase orders, and stockroom requisitions, and travel expenses for faculty and staff. Monitor purchasing and print jobs. Process lab/research orders.
- Supports departmental purchasing needs/requests and backup support for Neurology and Spine Institute purchasing and travel.
Project Coordination:
- Participates in team planning meetings and supports projects and special events from preliminary planning to implementation.
- Provides logistical support for events including identifying and arranging event locations and vendors.
- Provides oversight of purchasing, print, production, collating, mailing, and packaging of project materials.
- Works closely with administrative services manager and other team members to monitor and accomplish all project goals.
- Keeps track of project milestones and timelines.
- Provides staff support to committees, including agenda preparation, scheduling, meeting minutes, and follow-up on next steps.
- Other duties as assigned
Salary Information:
Commensurate with education and experience.
Required Documents to Apply:
Curriculum Vitae, Resume
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Talking
Frequent Physical Activity:
Sitting, Standing, Walking
Occasional Physical Activity:
Lifting
Benefits Eligible:
Yes
