Project Management Officer

Keylane is the leading European supplier of modern, customer-centric SaaS platforms to the insurance and pension industry. Our in-depth knowledge and expertise enable us to transform the way our clients run their day-to-day operations by empowering cost efficiency, faster time to market and increased customer satisfaction.

Headquartered in the Netherlands, Keylane Life and Pension employs around 400 resources and delivers services to many life and pension companies across the Netherlands, Denmark, Belgium and the Netherlands Antilles.

Keylane has gone through rapid growth due to a "Buy & Build strategy" composed of 10 acquisitions in and outside the Netherlands since 2012. Recently the acquisition by Pollen Street Capital was announced to accelerate Keylane's organic growth and further strengthen our market position.

Key about your role
For our Life and Pension department, we are looking for a new Project Management Officer. You will work together with Assurance team, internal/external auditors, and technical/scrum teams to realise and coordinate IT audit project for different product lines: Maia Suite, Lifetime and LeanApps Life.

This is the core of this position but not limited to. You will have an opportunity to make an impact by driving continuous improvement for the contract management process, monitor and report KPIs.

Key about you

Due to the audit and project-based work:

• You can do both: dive into details and maintain overview to complete the audits on time.
• You have strong communication skills.
• Proactive and leading skills.
• Ideally 2+ years experience in audit, project management, as PMO, Coordinator or in Finance
• Knowledge of the ISAE, DNB Good Practice, ISO 27001 or DORA is a preference
• You have a strong planning and organisational skills
• You are not afraid to challenge existing ways of working and implement improvements where necessary.
• Experience in agile organization, working with Jira and Confluence is a preference.

Key responsibilities

• Working with Jira queries and other systems or with the help of Technical Application Managers to provide population for the audit.
• During the audits collecting evidence, consulting different teams to ensure required standard and compliancy is achieved.
• Communication with internal and external auditors
• Checking and coordinating audit reporting documents: In Control statement and SOCR
• Organize yearly Risk assessment sessions with an auditor including suggestions for changes to the control framework
• Organize and lead yearly Walkthrough session with an auditor.
• Continuous improvement of the audit process, documentation and guidelines
• Chairman of the quarterly contract meeting, provide update regarding status of the contracts consulted beforehand with Account Managers; define or coordinate action points for continuous contract process improvement
• Maintain the overview of all contracts (Contract List) with the help of Contract/Account Managers
• Maintain the Contract Alerts page to have the latest status on the contract renewals, in consultation with Account Managers
• File contracts in the legal system according to the filing structure, being a guard of the uniform filing
• Continuous improvement of the information management in the legal system

Keylane offers

• 8% holiday allowance of your total gross salary;
• A profit share;
• Travel reimbursement: a NS Business card or mileage allowance (€ 0.23 per km);
• 24 holiday days (with the option to buy extra) and 7 inclusion days, which can be exchanged with fixed Dutch national holidays, allowing you to take them when you like;
• A pension scheme, with the option to save extra;
• A one-year contract that, subject to satisfactory performance, will be converted into a permanent contract;
• Flexibility in working environment. As part of a hybrid working team, you will work partly from home and partly from the office. If you work in the office, a free lunch is waiting for you every day. If you work from home, you will receive a working from home allowance (€ 4 net per day)
• An internet allowance (€ 35 net per month);
• The possibility of working remotely from abroad for up to 2 months per year;
• The opportunity to develop yourself at our Academy through courses and training, both professionally and personally
• An active and fun community of 'Keylaners'. We hold weekly drinks at our in-house pub every Thursday!