Administrative Assistant, Office of President & CEO

Administrative Assistant, Office of President & CEO

Remote, Travel Required to attend Meeting and Conferences

We are seeking an Administrative Assistant to join FoundationCCC in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future. 

What You’ll Do

The Administrative Assistant to the Executive Office performs a wide variety of functions to support the activities of the Office of the President and Chief Executive Officer (CEO) and the Foundation’s Executive Team. Under the direction of the Executive Chief of Staff,  the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times.

This position provides comprehensive administrative support to the Office of the President and CEO team on key organizational priorities, activities, and initiatives set by the CEO, Executive Team, and Board of Directors. This position requires tact, judgment, professionalism, and diplomacy as well as the ability to balance the needs of the organization, the needs of employees and legal considerations.

• Illustrate flexible, team-oriented, collaborative work style, with excellent interpersonal skills, and the ability to work well with all levels of internal and external constituents. 

• Implement and uphold protocols for managing, proofreading and categorizing documentation to ensure systematic organization, accuracy and accessibility.

• Assist in organizing and supporting logistics for organization-wide meetings, internal leadership groups, and cross-departmental initiatives, including calendaring, note-taking, and tracking the completion of action items from meetings. 

Attributes for Success 

• Excellent communication skills and the ability to prepare, proofread, interpret, distribute, and maintain specified routine and complex documents.

• A self-starter and quick learner who is highly motivated, outcome-oriented and committed to continuous improvement and professional development, always seeking innovative approaches to project execution.

• A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges.

• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency.

What We Offer

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol. 

Benefits

• Competitive compensation, generous PTO, holidays 

• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings

• CalPERS retirement program and optional 403(b) and 457 Retirement plans

• Tuition reimbursement

• Public Service Loan Forgiveness certified employer 

This posting is a condensed version of the full job description. To request the full job description, please email us at jobs@foundationccc.org.