Executive Assistant to the CEO

Executive Assistant to the CEO

• Salary Range: $130 - $150K plus equity

• SF Bay Area, but remote (employee will work from home)

About Us:

Squint is the Manufacturing Intelligence Platform that brings together the latest innovations in AI and AR to make every operator an expert. Our story starts with manufacturing, a $7T industry that is the foundation of the world as we know it. Faced with a generational inflection point, the industry is in need of a new wave of technology that bridges the knowledge gap between the retiring and incoming workforce.

We believe our solution can extend beyond manufacturing, and we’re working on empowering workforces in industries like Energy, Healthcare, Hospitality, and more. Squint’s mission is to accelerate human potential by bringing digital knowledge into the real world.

About the Job:

We are seeking an experienced, highly organized, and proactive Executive Assistant to support the CEO. The ideal candidate thrives in a fast-paced, high-intensity environment, and is comfortable context switching frequently. This position requires attention to detail, strong communication, and enthusiasm for quality work. 

The EA will manage the CEO’s inbox, calendar, and travel, as well as assist with event planning. The EA will serve as a trusted liaison between the CEO and both internal and external stakeholders. A high level of confidentiality, professionalism, and good judgment is essential for this role. Experience in similar roles at high-growth, venture-backed startups is a requirement.

Key Responsibilities:

1. Inbox Management:

• Triage and organize emails in a timely manner

• Flag urgent items to the CEO and relevant parties

• Draft emails on behalf of the CEO

2. Task Management:

• Be the DRI for all tasks that come through the CEO’s inbox/slack, ensuring that nothing falls through the cracks

• Triage non-urgent items but ensure every item is appropriately addressed

• Ensure no key action items are missed and prioritize tasks based on urgency and context

3. Calendar Management:

• Proactively manage the CEO’s calendar, resolving scheduling conflicts well in advance

• Keep the calendar constantly updated, avoiding last-minute changes and ensuring there are no overlapping appointments

• Maximize calendar efficiency by filling open time slots when meetings move or are canceled

4. Travel Coordination:

• Handle all aspects of the CEO’s travel, including booking flights, hotels, and rental cars well ahead of time

• Ensure smooth travel logistics and confirmations for both business and personal trips

• Create itineraries for each trip, thinking through the hourly schedule while on the road

5. Stakeholder Liaison:

• Serve as a point of contact and trusted liaison between the CEO and internal/external stakeholders

• Manage the flow of information and ensure seamless communication between the CEO and other departments

Qualifications:

• 10+ years of experience in an Executive Assistant role

• 5+ years supporting a CEO at a Series B+ company

Benefits:

• Remote first

• Health insurance

• Maven digital platform for parent and parents to be

• PTO

• 401(k)

• Laptop

• Travel to company offsites

A final note

We are committed to creating a diverse and inclusive workplace. Squint is an equal opportunity employer, welcoming applicants from all backgrounds without regard to race, gender, age, or any other protected characteristic. We encourage you to apply even if you're not quite sure you fit all the requirements for the role!

Ready to redefine the future? Join us at Squint and be a part of something revolutionary.