Creative Coordinator

Strengthen GFI’s brand and mission by coordinating creative design projects 

The Good Food Institute (GFI) is a nonprofit think tank working to make the global food system better for the planet, people, and animals. Alongside scientists, businesses, and policymakers, GFI’s teams focus on making plant-based, fermentation-enabled, and cultivated meat delicious, affordable, and accessible. Powered by philanthropy, GFI is an international network of organizations advancing alternative proteins as an essential solution needed to meet the world’s climate, global health, food security, and biodiversity goals.

How You Will Make a Difference 

In this role, you will have the opportunity to support the Communications team’s traditional (print) and digital asset production through traffic and project management, asset organization, quality control, communication with freelancers, and assisting with tickets. Through your work, you will have the opportunity to build GFI’s brand equity and maximize the mission impact of GFI’s programmatic work. The Creative Coordinator will be responsible for:

• Working closely with the Communications Project Manager (CPM) and Creative Associate Director (CAD) to coordinate strategic planning discussions within the Communications (Comms) team’s Creative zone (Creative).
• Providing the CPM with recommendations and implementation support for improving Creative processes and workflows.
• In close collaboration with the CAD, CPM, and project leads, developing a clear understanding of the scope and expectations of all projects requiring Creative support and execution.
• Leading information-gathering and reporting for weekly, monthly, quarterly, and annual reporting on Creative progress and impact toward achieving OKRs.
• Working closely with the CPM and other project leads, establishing project goals, objectives, and deliverables for design, print, web ticket, and video projects requiring Creative support. 
• Managing the design and web resourcing schedules, communicating and solving for potential challenges, timing issues, and/or resource constraints with guidance from the CPM, CAD, and Web Publishing Specialist.
• Assigning and scheduling design and web projects to production designers, photographers, videographers, and other vendors, both internal and freelance.
• Gathering requirements and creating proposals for branding and printing projects, managing proofing, revisions, and distribution in close collaboration with production vendors.
• Triaging new Web Tickets, keeping web project task dates and dependencies up to date as priorities shift within web publishing queues in collaboration with the Web Publishing Specialist. 
• Raising opportunities for editorial insight and promotion potential for web and design resources to the Communications Coordinator. Staying aware of current key messages, and flagging new assets that can support potential editorial use.
• Supporting the documentation and training of processes and workflows within the Creative zone, helping with onboarding and training for new team members as needed.
• Keeping assets organized and easily accessible within our Google Drive and Pics.io digital asset management (DAM) system, following standard naming conventions and documenting licensing and usage restrictions. Training new team members in the use of the DAM system.
• Assigning updates for department-wide resources, including the Communications Department Guide, SOPs, trainings, templates, and other resources that build communications capacities across multiple teams and improve cross-organizational collaboration. Helping maintain Creative sections of team shared drives and conducting periodic cleanups and content reorganization.
• Responding to incoming Creative-related requests, escalating to the CPM, or routing and directing stakeholders to appropriate resources and intake channels depending on complexity and urgency.
• Coordinating pool of contractors and freelancers for design, video, web, and print support, processing invoices and keeping contracts up to date. 
• Supporting planning and providing coordination for department retreats as needed.
• Supporting the annual budgeting process and tracking communications expenses to budget throughout the year.
• Building strong internal relationships to ensure consistent, accurate information exchange between Communications and other departments, including international affiliates.
• Supporting the CPM with zone-specific deployment of key technologies, systems, and platforms. 
• Providing support as needed to the Senior VP of Communications and Creative team members when outward-facing engagements and travel obligations arise.
• Performing other duties as assigned.

Who We’re Looking For 

An ideal candidate for the Creative Coordinator position will have experience that reflects the following:

• A minimum of three years of experience coordinating a high volume of deadline-driven orders or projects within a marketing or advertising agency environment.
• Strong familiarity with Asana for project management and Google Workspace for asset management, scheduling, documents, spreadsheets, and presentations.
• At least one year of experience using Wordpress CMS to update content.
• Familiarity with DAM systems in general; specific experience with Pics.io a plus.
• Knowledge of design principles, and the ability to apply those principles consistently when stewarding content through to completion. 
• Proven ability to give and receive constructive feedback, communicate effectively with a wide range of stakeholders, and translate requests from complex to vague into actionable briefs.
• A commitment to diversity, equity, and inclusion and to building an inclusive workplace where everyone feels like they belong.
• Comfort working remotely and in a rapidly growing and evolving organization.
• Strong support for GFI’s philosophy and mission; demonstrated interest in plant-based & other alt proteins, public health, environmentalism, climate change, animal protection, or hunger relief.
• A commitment to GFI’s values: believe change is possible, do the most good we can, share knowledge freely, act on evidence, and invite everyone to the table.

We want the best people and we don’t want biases holding us back. We use a third-party anonymizing tool to redact personal information from submitted applications — including name, location, contact details, and several other factors — to reduce bias and increase fairness in our process. We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Since we value a diverse workplace, we prioritize an inclusive climate absent of discrimination and harassment during the application process and after you join the team. 

Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about GFI’s mission and think you have what it takes to be successful in this role even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application. 

The Fine Print

• Terms of employment: Full-time, exempt
• Reports to: Heather Mount, Associate Director, Creative
• Location: Remote; United States
• Travel: Up to two weeks per year for organization retreats (reasonable accommodations for and exemptions from organization retreats considered on a case-by-case basis).
• Benefits: Working from home, full medical coverage, optional dental and vision packages, a 401(k) plan with employer match, flexible holiday and vacation plans, lifestyle spending account, opportunity for advancement, respectful managers, and supportive colleagues. More information here: https://tinyurl.com/GFIBenefits. 
• This is a U.S.-based position: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 
• Salary: $69,002.70 - $72,452.90 (depending on experience and qualifications)

Important Dates

Application deadline: Tuesday, November 5

Anticipated start date: On or around Monday, December 16

Application Instructions

GFI uses an anonymized hiring system that redacts key identifying personal information from all applications. We use this tool as part of a wider effort to reduce bias in our hiring process. Following these instructions will help to ensure your application is not delayed by a failed redaction. 

• Where possible, limit the creative formatting of your documents. If the name on your resume is an inserted image file or is styled with large spaces between each letter, for example, the redaction is likely to fail. Colors and designs are OK, but wherever possible, the text itself should just be regular text. 
• Please use consistent names. It helps to ensure that the name you use in your resume and cover letter is the same as the name you type into the application below. For example, if your name is Jennifer, please sign your cover letter as “Jennifer” rather than “Jenny.” 
• Submit PDF or .docx files only. Other file formats, like .txt, are likely to fail redaction. 
• Please do not include personal identifying information in your responses to the application questions. Referencing past education, work experience, and mission-alignment is OK. 
• Please do not contact the role’s supervisor or any potential member of the hiring team. If you have questions, please email careers@gfi.org. 

Thank you for helping us to ensure that the redaction process works smoothly and to review your application as quickly as possible!