Administrative Assistant - Dallas, Texas area

The Administrative Assistant will play a key role in supporting the smooth operation of the organization by performing a variety of clerical and administrative tasks.

Primary Responsibilities 

• Manage Communications & Customer Service: Answers and transfers phone calls and emails with professional demeanor screening when necessary and responding to certain emails as agreed to between executive(s) and Assistant.
• Scheduling & Calendar Management: Coordinates and schedules calendars and meetings for assigned executives including ability to schedule meetings externally.
• Administrative & Office Support: Ability to support other executive administrative functions such as travel arrangements, creating and filing expense reports, planning functional and/or company-wide events (e.g. offsites).
• Document & Report Preparation: Draft, proofread, and distribute reports, memos, and other correspondence with attention to detail. 
• Data Entry & Database Management: Maintain accurate records and update relevant databases to ensure up-to-date information for reporting purposes.
• Ability to create memos and Power Point based on guidance from Executives. Crisp and clear communication understanding the audience in mind. Able to edit feedback received from Executives into the relevant documents. 
• Confidentiality: Handle sensitive information with discretion and ensure confidentiality is maintained at all times.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions with professionalism and accuracy, and additional administrative tasks as needed support CAA’s mission.
• Coordinates and schedules travel, meetings, and appointments as needed.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• May assist in training newly hired administrative staff. 

Required Skills/Abilities: 

•  Communication & Problem-Solving Skills: Clear verbal and written communications in English, with strong interpersonal skills and the ability to troubleshoot issues and provide quick solutions.
•  Organizational Skills: Excellent ability to manage multiple tasks, prioritize work, attention to detail and ability to meet tight deadlines.
• Technical Skills: MS Office Suite, MS Teams, Docusign, Salesforce a plus.
• Excellent interpersonal and customer service skills.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Proven ability to work and succeed in supporting administrative tasks remotely

Education and Experience:

• Associate or bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.
• Must have proven experience working as a remote Admin supporting multiple people in different locations / time zones.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.

Compensation and Other Information:

• Location:  Initially Fully Remote (future location TBD, relocation may be required). Working hours 8:00 am – 5:00 pm EST.
• Pay range is between $22-$27 per hour based on a variety of factors in accordance with applicable law, including the successful candidate’s relevant experience, skills, knowledge, and work location. In addition to base salary, this role is eligible for medical, dental, and vision benefits, life insurance, retirement, and paid time off.
• Circular Action Alliance is an equal employment opportunity employer.  All qualified applicants for employment will be considered without regard to race, color, religion, sex (including pregnancy, childbirth, lactation, and related medical conditions), national origin, military or veteran status, sexual orientation, gender identity, age or any other category protected by applicable federal, state, or local law.  If you require accommodation as part of the application process, please contact careers@circularaction.org.