On-site Administrative Assistant

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Job Title: On-site Administrative Assistant (In Office Position)

Location: In office; Medellín, Colombia

Position Type: Full-time

Salary: $1,000 USD/month (net salary) + local law benefits paid via Ontop

Schedule: Monday to Friday, 8:30am - 5:30pm EST

Our Client:

Our client is at the forefront of self-funded insurance solutions, driving innovation and cost-containment solutions for employers with 50-500 lives. Their mission is to help employers reinvent their health plans through innovative insurance solutions. They work with brokers and their employers to provide strategic health insurance solutions and guidance through live events, partnerships, and education. The company core values are the backbone of their business and guide their hiring process: they consider they are inspirational, accountable, transparent, disciplined, aligned, and results-oriented. This company operates nationally and is growing by the day.

Job Overview:

They are seeking a highly motivated and proactive Administrative Assistant to play a critical role in supporting the efficient operation of their office and overall company functions. This position is ideal for someone who thrives in a dynamic, fast-paced environment and is eager to take on a variety of responsibilities that contribute to the smooth running of their business.

In this role, you will be entrusted with a wide range of administrative tasks that are essential to maintaining the day-to-day operations of the office. You will be the backbone of our client's organizational structure, ensuring that all processes are executed with precision and efficiency. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to prioritize and manage multiple tasks simultaneously. Your ability to anticipate the needs of the office and act with initiative will be key to your success in this position.

Responsibilities:

• Meeting Coordination: Organize and manage company meetings, including scheduling, sending reminders, and arranging travel when necessary.
• Zoho Projects & CRM Management: Oversee and update Zoho Projects and/or CRM with milestones, tasks, and subtasks. Act as a liaison across teams to ensure projects are completed on time.
• Vendor and Partner Relations: Coordinate and document meetings with vendors, partners, and consultants. Provide administrative support to ensure smooth business operations.
• Document Management: Organize, distribute, and maintain confidential company documents and records.
• Office Support: Assist with office management tasks such as ordering supplies, managing office equipment, and coordinating office events.

Qualifications, Skills and Key Competencies:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2 years of experience in an administrative role within a corporate environment.
• A "Doer" attitude and superior organizational skills. You thrive within chaotic environments where you are being asked to bring some order to.
• Punctuality, integrity, and a high level of confidentiality are essential.