Coordinator of Institutional Advancement

Job Title

Job Description Summary

Job Description

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $650 for individuals and$1300 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About Institutional Advancement

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. Under new leadership and with a focus on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan, Haverford 2030. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

About the Position
The Coordinators of Institutional Advancement serve as crucial members of the Institutional Advancement (IA) team, contributing to the efficient functioning of the division by providing administrative and operational support. These individuals play a pivotal role in coordinating data, communications, and processes essential for successful fundraising and donor engagement efforts. The coordinators work closely with key stakeholders from the Advancement, Advancement Operations, Strategic Initiatives, Gift Planning, Alumni and Constituent Engagement, and Advancement Communications teams to ensure successful planning and execution of fundraising initiatives. More specifically, one coordinator works closely with the Advancement Operations and Advancement Communications team while the other coordinator supports the Strategic Initiatives team and the Advancement team.

Primary Responsibilities

• Assist members of the Institutional Advancement division in executing all levels of fundraising and comprehensive campaign initiatives, including the areas of annual giving, leadership gifts, major gifts, parent giving, advancement operations, communications, and strategic initiatives
• Assist in preparing briefing and biographical materials and materials for presentations, meetings, and donor communications
• Support the maintenance and integrity of the donor management database including acting as backup for gift and records processing
• Generate queries and reports to support fundraising efforts and decision-making
• Support the planning and execution of events by partnering with the Donor Relations and Stewardship team as well as the Special Events team
• Provide administrative support including scheduling meetings, drafting and proofing correspondence, coordinating travel, reconciling expenses, and maintaining files and records
• Collaborate with colleagues across departments to ensure alignment of divisional priorities and goals
• Communicate effectively with internal and external stakeholders to promote fundraising initiatives and engage support
• Support the Assistant Director of Advancement Operations in managing IA office needs and priorities
• Other responsibilities as needed to meet the goals of Institutional Advancement

Line of Report: One Coordinator reports jointly to the Assistant Vice President for Advancement and Campaign Director and the Executive Director of Strategic Initiatives. The other Coordinator reports jointly to the Assistant Vice President for Advancement and Campaign Operations and the Director of Advancement and Campaign Communications. Neither position has any direct reports though both may oversee student workers and/or volunteers.

Minimum Qualifications

• Bachelor’s Degree or equivalent relevant experience
• 2 years of experience in an office environment

Professional Competencies

• Excellent project management skills with the ability to prioritize tasks and meet deadlines
• Ability to work independently and collaboratively in a team environment while building relationships with individuals from different backgrounds with diverse life experiences
• Strong attention to detail and a high level of accuracy
• Effective communication skills including proofreading
• Technical proficiency in data entry and strong knowledge of Microsoft Office and Google Suites, plus capacity to learn new applications and platforms

Preferred Qualifications

• Knowledge of Raiser’s Edge and Raiser’s Edge NXT
• Experience working on a fundraising team

We are aware that some people are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

Special Requirements

• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume. The application deadline is October 22, 2024. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.