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Executive Assistant

Remote:

Full Remote

Contract:

Full time

Work from:

Canada

Offer summary

Qualifications:

Proficient in Microsoft Office products, Excellent written and verbal communication skills, Strong interpersonal skills, Organizational skills for managing records, Ability to work independently and collaboratively.

Key responsabilities:

Manage calendars, appointments, and travel arrangements
Organize and plan meetings and events
Draft communications and distribute meeting minutes
Support onboarding of new employees
Act as a liaison for the Regional Advisory Board

Nature Conservancy of Canada/Conservation de la nature Canada Non-profit Organization - Charity SME https://www.natureconservancy.ca

201 - 500 Employees

See more Nature Conservancy of Canada/Conservation de la nature Canada offers

Job description

Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.

NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought Canadians together to conserve and restore more than 15 million hectares. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

Position Summary

The Executive Assistant provides administrative and operational support to the Atlantic Regional Vice-president, the middle managers team and the Regional Advisory Board. This role would be virtual.

The Executive Assistant will manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements and assist with general administration as needed. The Executive Assistant will respond to emails and other correspondence on behalf of the Regional Vice-president when appropriate; he or she will also plan and manage two offsite all staff gatherings annually. The Executive Assistant will support the Regional Advisory Boardby acting as a liaison between board members and the regional office, by organizing board and committee meetings, recording and distributing meeting minutes, assisting with board recruitment, and keeping all board member information up to date and accurate.

The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising and conservation deliverables.

Key Responsibilities

Manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements for immediate supervisor.
Organize and plan meetings/events/travel with minimal instruction;
Write and revise,and format standard outgoing communications;
Coordinate meetings, help prepare materials and send documentation for presentation to the Regional Advisory Board and other senior management meetings, .
Responsible for keeping records of all Board activities and drafting minutes of all Regional Advisory Board meetings;
Assist in the on-boarding and integration of new employees in the region new employees on-boarding and assist in the;

Position Requirements

Proficiency in Microsoft Office products and ability to learn new software; Excellent written and verbal communication skillsEspecially, ability to distill complex discussions and synthesize information in a way that provides a clear and accurate reflection of what was discussed:

Interpersonal skills. Ability to maintain good working relationships with CNC staff at regional and national levels, as well as with external clients;

Proactivity - able to anticipate and plan for future needs;
Organizational skills including keeping files, records, and documents organized and accessible;
Ability to work independently and as part of a team;

Problem solving skills; Resourcefulness in finding solutions and ability to handle unexpected challenges calmly and efficiently.

Time management to handle multiple responsibilities efficiently. ;
Bilingualism (French and English) is an asset;

How to Apply

NCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre.

Application Deadline

October 18, 2024 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST

NCC hires based on merit and is strongly committed to equity and diversity within its community. We strive for bold conservation achievements in which equity, diversity and inclusion (EDI) are the norm. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. NCC implements an employment equity program and encourages members of designated groups to self-identify.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, contact us by email at hr@natureconservancy.ca to make any required arrangements. If you have questions regarding accessible employment at NCC, please email us at hr@natureconservancy.ca