A company that provides financial services, educational resources and research to organisations globally is looking for a remote HR Officer to play a pivotal role in supporting the CEO and Executive Leadership Team (ELT). The successful incumbent must be exceptionally strong in operations, HR as well as using ATS & HRIS systems.This is a fully remote position that offers flexibility, but preference to candidates living in Cape Town will be given. This is a high pressure fast moving company.
Responsibilities
Operations and Legal Tasks:
● Compile vendor and supplier contracts, including coordinating with hiring managers and vendors for contract review
● Handle or support the contract review process, escalating requested changes to the manager, CEO, Head of People or Legal as needed
● Load vendor and supplier agreements, NDAs, letters of intent, MOUs and other documents into DocuSign for all programmes, ensuring they are all signed in a timely manner, and that copies are distributed to appropriate parties
● Ensure contracts are saved to the correct files and are easily accessible
● Ensure statements of work contain all necessary information
HR Support:
● Support new hire onboarding, right to work, and other People related activities
● Support offboarding process
● Support the recruitment process by organising interviews and helping provide feedback in a timely manner to candidates, and assisting the contracting process
● Facilitate the company culture and internal comms efforts, such as setting up thought leadership speaker series
Project Management Support for ELT Projects:
● Handle special projects as assigned by the CEO and ELT, demonstrating initiative and discretion
● Assist in the planning and execution of projects for the CEO and ELT, ensuring timely completion and follow-up
● Conduct research, compile data, and prepare reports for consideration and presentation to the CEO and ELT
● Liaise with internal and external stakeholders to facilitate communication and collaboration on ELT projects
Administrative Support:
● Manage the CEO’s calendar, schedule meetings, and coordinate appointments and travel
● Provide administrative support to other members of the Executive Leadership Team as required
● Prepare and edit documents, forms, team communications, presentations, and other documents, ensuring confidentiality and discretion as necessary
● Support Head of People with onboarding, right to work, and other People related activities
● Support the recruitment process by organising interviews and helping provide feedback in a timely manner to candidates
Requirements
● Bachelor’s degree in Business Administration, Communications, or a related field preferred – or equivalent experience
● Minimum of 3-5 years of experience in an executive assistant or similar role
● Strong organisational and time-management skills
● Excellent verbal and written communication abilities
● Proficiency in Google/Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
● Familiarity with DocuSign or similar e-signature tools
● Ability to handle confidential information with discretion
● Strong interpersonal skills and professional demeanour
● Strong ability to multitask and prioritise effectively in a fast-paced environment
● Takes initiative and can anticipate the needs of the CEO and ELT
● Impeccable attention to detail, ensuring accuracy and thoroughness in all tasks
● Flexible and adaptable, able to adjust to changing priorities and handle unexpected challenges
● Team player who works collaboratively with others and supports the overall goals of the organisation
