MUST BE BASED IN SOUTH AFRICA
THIS IS A FULLY REMOTE ROLE
We are looking for a highly organized and proactive Personal Assistant / Virtual Assistant
(PA/VA) to manage personal administrative tasks and provide support for our recruitment
activities.
This remote role requires excellent communication skills, attention to detail, and the ability to
multitask across both personal and business functions. The ideal candidate will assist with
the day-to-day management of personal tasks as well as help streamline and support the
recruitment process, ensuring a smooth and efficient workflow, experience in recruitment
processes is advantages.
Key Responsibilities:
Personal Administration:
● Calendar & Schedule Management: Coordinate and manage personal and business
calendars, ensuring appointments, meetings, and personal errands are organized
efficiently.
● Travel and Event Planning: Coordinate through my travel partner to organise business travel
arrangements, including flights, accommodation, transport, and itinerary management.
● Email Correspondence Management: Handle personal and business emails (including
LinkedIn messaging), responding on behalf of the employer where necessary and organizing
the inbox to prioritize urgent matters. Creation of email folders and structure needed.
● Document Preparation: Prepare, organize, and file important personal documents,
contracts, and presentations.
Recruitment Support:
● Job Posting; Candidate Sourcing: Assist with drafting and posting job advertisements
across various platforms, and proactively source candidates to build a talent pool.
● Screening and Scheduling Interviews: Support the recruitment team by reviewing resumes,
conducting initial screenings, and scheduling interviews for shortlisted candidates, ensuring
seamless coordination.
● Applicant Tracking: Maintain and update the applicant tracking system (ATS) or
recruitment databases to ensure all candidate data is accurate and up to date.
● Communication: Serve as the first point of contact for applicants, providing updates
and handling inquiries during the recruitment process.
● Reference Checks and Offer Coordination: Assist in conducting background/reference
checks and facilitate offer letters and candidate onboarding.
Requirements
Skills and Qualifications:
● Experience: Minimum of 2 years of experience as a Personal Assistant, Virtual
Assistant, or in recruitment support roles.
● Excellent Organizational Skills: Ability to prioritize tasks and manage time efficiently
across personal and recruitment duties.
● Strong Communication: Professional verbal and written communication skills, with the
ability to handle correspondence for both personal and recruitment matters.
● Tech-Savvy: Proficiency in Microsoft Office Suite, Google Workspace, and recruitment
platforms or ATS tools (e.g., Workable, BambooHR). Familiarity with communication
tools like Zoom, Slack, or Teams.
● Attention to Detail: High level of accuracy and attention to detail in managing
schedules, documents, and recruitment tasks.
● Confidentiality: Ability to manage sensitive personal and recruitment information with
the utmost discretion.
● Problem-Solving Skills: Proactive and able to take initiative to anticipate needs and
resolve issues efficiently.
Preferred Qualifications:
● Prior experience in both personal assistant and recruitment support roles.
● Flexibility to adapt to changing priorities and tasks.
