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Office Assistant

fully flexible

Remote:

Full Remote

Contract:

Full time

Work from:

Slovakia

Offer summary

Qualifications:

Reliable and proactive work approach, Excellent written and verbal communication skills, Comfortable with MS Office and PCs, Customer service mindset and professionalism, Ability to work independently in a dynamic environment.

Key responsabilities:

Manage reception duties and visitor relations
Organize office needs and support third-party visits
Ensure cleanliness of the kitchen, office, and meeting rooms
Coordinate internal events and handle office supplies
Administer company employee programs and communications

Multitude Financial Services Scaleup https://www.multitude.com/

501 - 1000 Employees

See more Multitude offers

Job description

Multitude is an international provider of digital financial services, building a financial ecosystem that transcends the hassle of physical banking and complicated financial transactions into a paperless, borderless, and real-time experience for our customers. The foundation of our ecosystem has been laid through profound experience since 2005 in providing data-driven digital financial services globally.

As a global thinking company, we are proud of our diversity and currently employ people from over 40 different nationalities and walks of life. We support employee interests, hobbies, and goals both inside and outside of Multitude because we understand that happy people make happy employees.

Multitude IT Labs, part of the Multitude Group, located in Bratislava, is seeking a highly organized and service-oriented Part-Time Office Assistant with a primary focus on receptionist duties. This role is key to ensuring smooth daily office operations. Your flexibility in being available based on office`s needs and a willingness to support company events and office management is essential.

Key Responsibilities:

Reception Duties:
- Serve as the initial contact for employees, guests, and visitors, managing visitor cards and ensuring a welcoming environment.
- Liaise with suppliers for general office needs (cleaning, building management, office fruit deliveries, etc.).
- Support and organize 3rd-party visits, including airport transport, hotel, dinner reservations and meeting rooms. Assist with ad-hoc inquiries such as providing refreshments, navigating newcomers etc.
- Supporting office people. For example manage parking validations and register license plates, prepare welcome packages for new employees and providing general information about office.
- Process company mail and organize couriers.
Office Responsibilities:
- Ensure the cleanliness and organization of the kitchen and office space and meeting rooms.
- Monitor, order, and restock office supplies, and manage deliveries.
- Assist in the coordination of internal events, such as Meet & Greet breakfasts, Work Anniversaries, TechTalks, Rooftop BBQs, summer events, Christmas parties, Health Days, and more.
- Administer company Multisport memberships and employee health and safety (BOZP) trainings.
- Opportunity to contribute to the company’s social media impact (LinkedIn, Instagram).

Working Hours:

Reception hours: 8:00 AM - 12:30 PM (primary), with occasional afternoon shifts from 12:30 PM - 5:00 PM.
Flexibility is required to assist during company events, which typically run from 8:30 AM - 4:30 PM.
This job is 50% work capacity, which means 20 hours weekly.

Requirements:

Reliable and active approach to work.
Excellent communication skills, both written and verbal.
Comfortable with MS Office and PC in general.
A friendly and professional demeanor with a customer service mindset.
Ability to work independently and support a dynamic office environment.

We offer:

Job opportunity in a fast-growing, international fintech company with a lot of new ideas
Great working environment supporting technological innovation

Access to LinkedIn learning with over 8000 courses

Possibility to work from home and the office
4 sick days a year
Gym in the office and additional sporting options via MultiSport card
Healthy snacks and fresh fruits in the office as well as other office entertainment
Your assigned business laptop available for your free personal use, after the 5th year equipment renewal policy
Complimentary professional psychological counselling services dedicated to promoting the overall well-being and mental health of our valued employees
Share purchase matching program up to 5% of your annual gross salary in each round (total of 10%of annual gross salary), currently offered bi-annually with matching 1:1 with a vesting period of 2 years from purchase
Opportunities for growth, the realization of own ideas and further training
We support trainings, certifications and development internally and externally with individual approach based on your needs and requests.