Assistant to CEO at Levein Group

• Provide ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions.
  
• Handle incoming communications (emails, phone calls) and prioritize urgent matters.
  
• Assist in the planning and execution of special projects and strategic initiatives.
  
• Conduct research and gather data to support the CEO’s decision-making.
  
• Organize and prepare materials for meetings, including agendas and minutes.
  
• Act as a point of contact between the CEO and internal teams, clients, vendors, and other stakeholders.
  
• Coordinate the CEO’s domestic and international travel, including itinerary planning, bookings, and visa applications.
  
• Manage personal communications and schedules to ensure smooth coordination between personal and professional obligations.
  
• Handle confidential information with professionalism and discretion.
  

Requirements

Essential Skills, Knowledge & Experience

• Degree in Business Management or relevant field (Optional)
  
• Minimum 4 - 5 years of experience
  
• Training as a secretary is an added advantage.
  
• Strong organizational and time-management abilities.
  
• Excellent verbal and written communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital tools for communication and scheduling.
  
• Ability to handle sensitive information with confidentiality.
  
• Strong interpersonal skills with the ability to build relationships across all levels.
  
• Excellent communication skills, fluency in English, professional and friendly phone etiquette
  
• Exceptional organizational and multitasking skills
  
• Ability to work well under pressure and meet deadlines
  

Personal Attributes

• Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
  
• Data driven, highly organized, and detailed oriented
  
• Able to deliver as efficiently as possible without compromising quality or the customer experience
  
• First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
  
• Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
  
• Continually improving, caring about quality, and delivering customer value
  

Benefits

Work Environment

• General Work Hours: 9.00AM - 6.00PM (WFO & WFH) - 45hrs/week
  
• Remuneration: Gross Salary Up to LKR 225,000/- 
  
• Location: Hybrid. 4 days work from Colombo 5 office and 1 day work from home.
  
• Benefits: Paid leave, career upskilling opportunities, eLearning courses