About Us
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.
While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at bcdme.com/careers
Project Manager, Meeting Management
Full-time, (home) based in the Netherlands
We are seeking a Project Manager to join one of our client-dedicated teams. In this role, you will own client relationships and ideally have experience in congress or pharmaceutical events. You should be comfortable guiding stakeholders, and enjoy negotiating, contracting, and managing budgets. Additional responsibilities may include attendee registration, website development, program organization, onsite management, and reconciliation. Think you’re a great fit for this role? Read on!
The ideal candidate will be able to deliver high-quality meeting support and maintain a clear overview while managing multiple projects simultaneously.
As a Project Manager You Will
- Have overall responsibility for the planning and execution of (congress) events
- Source hotel/venue availability based on the program specifications
- Utilize and leverage Client preferred hotel agreements when negotiating hotel contracts
- Ensure supplier quotations are fully negotiated to secure the best possible rates and conditions
- Manage external vendors and suppliers – for sourcing, negotiating, contracting and event delivery
- Financial responsibility of the event budget – from budget preparation to final reconciliation
- Schedule and attend supplier visits as needed
- Track and report hotel room nights, spending, and cost savings
- Ensure the integrity of technology-related data
- Initiate process improvements that align with the client’s strategies and long-term goals
You Should Know
- Programs will vary in scopes and size, ranging from 10 to 500 attendees.
- Communication within the team is open and flexible.
- You will be responsible for adhering to all processes and serving as your client’s subject matter expert.
- The role is home-based, but the team meets once a week at our head office in Utrecht.
What We Are Looking For
- BA preferred or similar level of experience with a business focus
- Experience in meetings management, understanding of meeting types and considerations
- General knowledge of destinations, hotels, and suppliers
- Excellent oral and written communication skills in both English and Dutch
- Knowledge of Cvent is a plus
- Pharmaceutical compliance knowledge is an additional plus
You Are Good At
- Effective time management and balancing multiple priorities
- Being organized, efficient, accurate with attention to detail
- Being proactive
- Effective communication with colleagues and vendors
- Budget managing
- Building relationships
What We Offer You
- A purpose-driven culture where we are committed to your happiness and career growth
- Competitive salary
- Extensive benefits, including comprehensive healthcare, retirement plans, support for continued education, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a robust employee recognition program
THE PERKS
Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
