Executive Admin (US-Based Design & Build Company)

Work Arrangement: Fully remote

Job Type: Full-time

Salary Range: Up to $1,800 per month, based on experience, with performance-based bonuses

Work Schedule: 40 hours per week, 8:00 am - 4:00 pm or 7:00am - 3:00 pm CST

Locations: Remote, anyone based in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About Client:

Our client is a leading expert in home design, renovations, and new construction. They focus on creating functional, aesthetically pleasing homes that align with the unique needs and lifestyles of their clients. Whether it’s a complete home renovation or new construction, their goal is to design spaces that promote well-being and long-term enjoyment.

Key Responsibilities:

1. Executive and Administrative Support

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Draft and prepare business documents, presentations, and reports.
• Handle personal and professional emails, ensuring communication is aligned with the executive’s tone and priorities.
• Organize executive to-do lists, set reminders, and coordinate client communications.
• Act as the point of contact between executives and stakeholders.
• Organize files and tasks in Google Drive; set up meetings, events, and manage team-related thank yous or gift distributions.

2. Operations and Project Management Support

• Coordinate business projects and track deadlines, ensuring tasks are completed on time.
• Facilitate communication across teams to support smooth daily operations.
• Assist with product searches, project organization, and construction estimating processes.
• Manage project timelines, ensuring subcontractors meet their follow-up deadlines and all urgent items are addressed.

3. Design and Financial Support

• Support design projects by organizing project information, prepping design boards, and assisting with product sourcing.
• Help create templates and guidelines for tasks, while maintaining client and project folders.
• Submit invoices to the bookkeeper and handle financial operations in the absence of key personnel.
• Assist with tracking and maintaining order timelines to support ongoing residential construction projects.

4. Social Media and Marketing Support

• Engage with social media, particularly Instagram, to support content creation and audience interaction.
• Assist in preparing blog posts, award submissions, and other marketing tasks as needed.
• Collaborate with team members to execute marketing events and provide support for miscellaneous marketing activities.

Requirements

• Minimum of 3 years of experience in an executive or business support role.
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in office software, CRM systems, and project management tools is a plus.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and a proactive approach to tasks.

Benefits

• Competitive Salary: Up to $1,800 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance