Rota Coordinator

Job Title: Rota Coordinator Location: Remote (UK-based) We are Avicenna and We are here to make Pharmacy Better! At Avicenna we actively make pharmacy better by having a lasting impact on the lives of our community, providing only the best care creates a more positive Impact on our patients lives, We grow our reach to help more and we are being smarter in safety and innovation. Better for our People Better for our Patients Better for our Planet What do our Values mean? We believe pharmacy can be better for all of our people, weather that be in store, buying group or support. We also are making Avicenna a better place to work for our partners. We are making pharmacy better for our planet by creating a sustainable business and take responsibility for our impact on the planet. We measure our customers happiness, and we are always looking for new ways to improve the quality of our stores and service we provide to the local communities. Better pharmacy starts with our people. Role Purpose: As a Rota Coordinator, your primary responsibility will be to ensure all Avicenna pharmacies have pharmacist cover at all times, whether through employed pharmacists or locums, while staying within the defined budget. You will manage this through the "Locate a Locum" platform, ensuring our patients receive uninterrupted care. Key Responsibilities:

• Ensure pharmacist cover for all pharmacies, including during emergencies.
• Prepare and manage rotas one year in advance.
• Oversee pharmacist holiday management and ensure shifts are covered.
• Ensure pharmacies open on time and communicate issues to relevant stakeholders.
• Work with other departments to ensure locums are paid on time.
• Build and maintain a comprehensive network of locums.
• Ensure new pharmacies are integrated into the locum booking system.
• Control hourly rates and mileage expenses within set parameters.
• Ensure locums have the necessary accreditations to perform required services.
• Abide by data protection laws. Main Duties:
• Be on-call to handle emergency pharmacist coverage.
• Monitor the rota daily and address any gaps or potential issues.
• Ensure all locums booked are fit to practice.
• Maintain up-to-date records, including cancellation and non-trading logs.
• Perform any other tasks assigned by the Rota Manager. Skills and Experience:
• Proficient in computer use.
• Strong communication and influencing skills at all levels.
• Ability to work independently and remotely.
• Experience in scheduling, planning, and managing budgets.
• Understanding of the locum market. If you are a highly organized individual with experience in scheduling and budget management, and you are passionate about making a positive impact in the pharmacy sector, we’d love to hear from you! Join us at Avicenna and help shape the future of community pharmacy