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Remote Executive Assistant (Mandarin-speaking)

Remote: 
Full Remote
Contract: 
Full time
Experience: 
Mid-level (2-5 years)
Work from: 
Philippines

Offer summary

Qualifications:

Fluency in Mandarin and English required, Proven experience as an executive assistant, Excellent organizational and time management skills, Proficient in Microsoft Office and office software, Strong communication skills necessary.

Key responsabilities:

  • Provide administrative support to executives
  • Act as liaison for Mandarin-speaking contacts
  • Prepare and translate documents in Mandarin and English
  • Manage email correspondence and prioritize tasks
  • Coordinate virtual meetings and assist with special projects
Aviaras logo
Aviaras Investment Management Startup https://www.aviaras.com/
11 - 50 Employees
About Aviaras
Aviaras is a boutique family office and staffing firm.‍We provide bookkeeping, recruiting, entity admin, due diligence, market research, and full-time executive assistants for successful founders, executives, and families who wish to direct their personal finances and businesses themselves. Our staff is based in the Philippines and Latin Americas, and comes from such as McKinsey, JP Morgan, and Deloitte.‍Traditional family offices force fee-based asset management as a prerequisite to accessing the services that clients actually want. Frustrated by this, our founders created Aviaras to take the best parts of an office and offer them a la carte so each family can tailor them to their specific needs. We make money by doing great work, not by managing your money.‍We look forward to serving you and your family.
See more Aviaras offers

Job description

Key Responsibilities:

  • Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Act as a liaison between the executive team and clients, partners, and stakeholders, especially Mandarin-speaking contacts.
  • Prepare and translate reports, documents, and presentations in both Mandarin and English.
  • Handle email correspondence, prioritize tasks, and respond to inquiries on behalf of the executives.
  • Conduct research, prepare briefing materials, and assist with special projects as required.
  • Manage confidential information and ensure a high level of discretion.
  • Coordinate virtual meetings, including drafting agendas, taking minutes, and following up on action items.
  • Assist with personal tasks or other duties as assigned by the executive team.

Qualifications:

  • Fluency in Mandarin and English (spoken and written) is required.
  • Proven experience as an executive assistant or in a similar role, preferably in a remote setting.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office software (Google Workspace, Zoom, etc.).
  • Strong communication skills and ability to interact professionally with all levels of management.
  • Ability to handle sensitive information with integrity and confidentiality.
  • Ability to work independently, manage multiple priorities, and stay proactive in a fast-paced environment.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Investment Management
Spoken language(s):
EnglishEnglish
Check out the description to know which languages are mandatory.

Hard Skills

Administrative SupportGoogle WorkspaceZoom (Video Conferencing Tool)Speech Fluency

Other Skills

  • Prioritization
  • Virtual Collaboration
  • Organizational Skills
  • Time Management
  • Client Confidentiality
  • Microsoft Office
  • Research
  • Verbal Communication Skills
Are you interested?

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