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Office Manager (Receptionist)

Remote:

Full Remote

Contract:

Full time

Experience:

Senior (5-10 years)

Work from:

Philippines

Offer summary

Qualifications:

Associate’s degree in a related field preferred, 3-6 years of industry experience, Experience in administrative roles with bookkeeping, Proficiency in Microsoft Office and Google Workspace, Familiarity with Hubstaff for time tracking.

Key responsabilities:

Manage tasks, documentation, and communication
Organize meetings, appointments, and records
Maintain confidentiality when handling sensitive information
Assist with various administrative tasks and provide feedback
Handle basic bookkeeping duties

DOXA Talent

51 - 200 Employees

See more DOXA Talent offers

Job description

Role Summary

Our client is looking for a Receptionist/Office Manager to join their growing team. This role will be responsible for managing tasks, handling documentation and communication, organizing meetings, and providing administrative and bookkeeping support.

WORK SCHEDULE: 9:00 AM – 6:00 PM Pacific Daylight Time (12:00 AM – 9:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

Utilize Microsoft Office, Asana, and Google Workspace to manage tasks, documents, and communications
Organize meetings, appointments, and company records to ensure optimal office workflow
Maintain confidentiality and integrity when handling sensitive information.
Assist in various administrative tasks to support team members, including document preparation, filing, and correspondence management
Provide constructive feedback to streamline and improve internal administrative processes
Handle basic bookkeeping duties

Qualifications

An associate’s degree in the related field is an advantage
3-6 years of industry experience
Previous experience in an administrative role, preferably with some bookkeeping experience
Experience as a top-notch receptionist, proficient with RingCentral and fluent in accent-free communication
Familiarity with administrative and clerical procedures
Must be comfortable using Hubstaff for time tracking and project management. This includes familiarization with its features for logging work hours, tracking project progress, and submitting accurate reports
Proficiency in Microsoft Office, Asana, and Google Workspace
Knowledge of Airtable is a plus, as is experience in insurance or financial services
Excellent organizational skills and attention to detail
Proven ability to handle confidential information with discretion
Strong communication skills and the ability to work collaboratively within a team
A proactive attitude towards problem-solving and process improvement