Administrative Assistant

Position Overview

We are seeking highly organized and responsible Administrative Assistants to join our team. In this role, you will perform a variety of administrative tasks. This is a fully remote, full-time work opportunity. This role includes two weeks of paid training time to start.

Key Responsibilities

> Administrative Support: Provide general support to executives, including scheduling meetings.

> Communication: Handle company communications, potentially including answering and directing phone calls, managing email correspondence.

> Document Management: Prepare and organize documents such as reports, memos, and other office files.

> Data Entry: Update and maintain office policies and procedures and ensure accuracy in data entry and record-keeping.

> Meeting Coordination: Organize and schedule meetings and appointments and prepare meeting agendas.

> Client Management: Assist in client relationship management, including receiving clients and visitors at the office.

> Special Projects / Project Management: Assist in the preparation of regularly scheduled reports. Ability to help coordinate projects and support delivery.

> Process Support: Ability to create and follow processes that support streamlining the organization and implementing efficient workflows.

Qualifications

> Bachelor’s degree preferred, but not required. High school diploma required.

> Experience in an administrative assistant or remote assistant role

> Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRMs.

> Strong organization, oral and written communication skills

> Analytical skills with particular attention to detail

> Aptitude in data management, analytics, reporting preparation

> Ability to function in an autonomous environment—independent worker, self-directed